The posting
Project Costing & Client Quotations - Prepare accurate and competitive cost estimates, pricing proposals and commercial quotations for lighting supply and installation projects. - Review client enquiries, project specifications, drawings, schedules and bills of quantities to understand project requirements. - Develop detailed cost breakdowns covering lighting fixtures, materials, accessories, installation requirements and other relevant project costs. - Obtain and evaluate supplier quotations to determine competitive material pricing and overall project costs. - Work closely with sales and project teams to establish appropriate pricing strategies while maintaining commercial competitiveness and profitability. - Prepare and update costing sheets, pricing schedules and quotation documents for client submissions. - Review and revise cost estimates in response to changes in project scope, specifications, quantities and client requirements. - Ensure quotations are submitted accurately and within agreed timelines. - Maintain organised records of project costing, quotations, pricing revisions and commercial correspondence.
Tender & Bid Preparation - Coordinate the costing and commercial preparation of tenders, bids and quotation submissions for commercial lighting projects. - Review tender documents, technical specifications, drawings and pricing schedules to identify relevant costing requirements. - Prepare tender pricing breakdowns, material cost estimates and supporting commercial documentation. - Liaise with suppliers and manufacturers to obtain competitive quotations and confirm product specifications, availability and lead times. - Work with internal stakeholders to ensure tender submissions are commercially accurate, complete and aligned with client requirements. - Assist in evaluating alternative lighting products or material options to optimise project costs. - Support tender clarifications, pricing revisions and post-submission commercial negotiations. - Monitor tender deadlines and maintain accurate records of submitted bids and quotation outcomes.
Supplier Pricing & Purchasing Coordination - Source and obtain pricing from lighting manufacturers, distributors and suppliers to support project costing and quotations. - Compare supplier quotations based on pricing, specifications, delivery schedules and commercial terms. - Coordinate with suppliers to clarify product specifications, quantities, availability and delivery requirements. - Prepare and process purchase orders upon confirmation of customer orders and internal approvals. - Verify purchase order details against approved quotations, project specifications and agreed supplier pricing. - Monitor supplier pricing changes and update costing records to maintain quotation accuracy. - Work closely with procurement and operations teams to ensure timely material ordering and fulfilment.
Sales Order Processing & Invoicing - Process confirmed customer orders and ensure accurate conversion of approved quotations into sales documentation. - Prepare customer invoices in accordance with agreed pricing, purchase orders and contractual terms. - Verify invoice details against approved quotations, delivery orders and relevant supporting documents. - Coordinate with sales, operations and finance teams to ensure timely and accurate billing. - Assist in resolving discrepancies relating to customer pricing, purchase orders, invoices and delivery documentation. - Maintain accurate records of sales orders, invoices, purchase orders and commercial transactions.
Commercial Coordination & Cost Control - Support sales and project teams in monitoring project costs and identifying potential pricing discrepancies. - Track changes in material costs, supplier quotations and project requirements that may affect commercial proposals. - Assist in preparing cost comparisons, pricing analyses and basic profitability assessments. - Coordinate with internal stakeholders to ensure commercial documentation is accurate and properly maintained. - Maintain updated costing databases, supplier price lists and quotation templates. - Identify opportunities to improve costing accuracy, quotation turnaround times and commercial administration processes. - Provide general commercial and operational support to management as required.
Key Requirements - Diploma or equivalent qualification in Business Administration, Quantity Surveying, Engineering, Supply Chain Management or a related discipline. - Relevant experience in project costing, quotation preparation, tender administration, sales coordination or commercial support. - Experience within commercial lighting, electrical products, M&E subcontracting, construction materials or building products supply would be highly advantageous. - Ability to interpret client requirements, pricing schedules, product specifications and bills of quantities. - Experience preparing detailed cost estimates, client quotations and tender pricing submissions. - Familiarity with supplier sourcing, purchase order processing and invoicing procedures. - Strong numerical aptitude with excellent attention to detail and accuracy. - Proficiency in Microsoft Excel, particularly for costing calculations, pricing comparisons and quotation preparation. - Experience with accounting, inventory management or ERP systems would be advantageous. - Good communication and interpersonal skills when coordinating with clients, suppliers and internal stakeholders. - Strong organisational and time management capabilities, with the ability to manage multiple quotations and tender deadlines. - Commercially aware, proactive and resourceful, with a strong sense of ownership and accountability. - Able to work independently while collaborating effectively with sales, project and operations teams.
