The posting
Apify is the largest marketplace of tools for AI. On Apify Store https://apify.com/store, tens of thousands of Actors https://apify.com/actors, purpose-built tools for the web, help people and AI agents get real-time data, track competitors, generate leads, and connect apps. Anyone can build one and earn from it.
Join us to help people put the web to work. Apify can find missing children https://blog.apify.com/fighting-child-traffickers-with-technology/, protect consumers from fake discounts across the EU https://blog.apify.com/how-web-scraping-ai-and-the-eu-have-come-together-to-sweep-away-fake-discounts-in-europe/, and feed data to AI chatbots https://blog.apify.com/intercom-customer-support-ai-chatbot-web-scraping/.
We're looking for a People Automations Partner to join our People team, with Apify’s knowledge base as your first mission.
Apifiers and their AI agents need the right information to move fast, but right now it’s scattered across Notion, Slack, Google Drive, and GitHub, and often outdated. You’ll partner with team leaders to set new standards, build AI automations that keep content current, and help make sure company-wide information reaches the people who need it.
Beyond this, you’ll get the chance to take on other People projects and help shape where the role goes as the company grows.
WHAT YOU'LL BE WORKING ON:
- Information architecture: Audit all our main internal knowledge sources, design an overarching information architecture, and help teams work with it effectively.
- Notion wiki: Restructure and maintain Apify's Notion so it works for both people and AI agents. Close the biggest information gaps with content owners and fix things directly where you can.
- Knowledge automation: Build AI automations that assign ownership, flag outdated content, trigger reviews, and archive what's no longer needed, starting in partnership with Engineering and growing into owning them independently.
- Onboarding: Own and improve the whole information flow new hires go through.
- Internal communication: Spot the topics everyone needs to know about and pick the right person, channel, and format to share them. Take over some of our current channels and formats, including All Hands and the internal newsletter.
WHO WE'RE LOOKING FOR:
Must-haves:
- You use AI tools like Claude every day and default to an automate-first approach.
- You have 3+ years of experience working with leadership and team leaders on people-related initiatives.
- You spot inconsistencies and fix them yourself instead of reporting them.
- You are fluent in English, both spoken and written.
Nice-to-haves:
- You understand how LLMs work with context.
- You have built, improved, or managed knowledge bases for technical audiences.
- You have hands-on experience with Notion and familiarity with GitHub.
BY THE END OF THE FIRST MONTH, WE EXPECT YOU TO:
- Complete the general onboarding and document outdated or missing content you find along the way.
- Map how Notion, Slack, Google Drive, and GitHub are actually used day to day and start the full Notion audit.
- Identify the main information gaps and set up a priority system for content review.
- Learn how company-wide information flows today through All Hands, Slack, and the newsletter.
- Ship at least one quick fix that visibly helps a team find something faster.
BY THE END OF THE FIRST 4 MONTHS, WE EXPECT YOU TO:
- Propose an information architecture across Notion, Slack, Google Drive, and GitHub: what information lives where, with clear ownership and retention rules.
- Propose a standardized template for main Notion index pages and pilot it with at least three teams.
- Scope the core automations for assigning ownership, reviewing content, flagging outdated content, and archiving, then partner with Engineering to build them.
- Close the highest-priority information gaps from month 1, working with owners and making updates directly where you can.
- Ship the first improvements to the information new hires get, based on your own onboarding and feedback from recent starters.
- Follow one All Hands cycle end to end and own its follow-up communication. Ship at least one newsletter edition and form a first view on whether it's working.
FROM MONTH 4 ONWARD, WE EXPECT YOU TO:
- Roll out the Notion standard to every team that's opted in, refined based on pilot feedback.
- Own the knowledge base automations end to end, without depending on Engineering to run them.
- Measure whether Apifiers and AI agents find better information. Track where our tools still create friction, with a proposed next step for each.
- Run All Hands content collection, facilitation, and follow-up with the Chief of Staff and the rest of the People team.
- Use data to assess how our communication channels and formats perform, and evolve them.
WHY SHOULD YOU WORK AT APIFY?
- Space, support, and autonomy for personal growth, with a direct impact on our success
- Full-time position in Prague at our amazing office located in 100Yards 🏰
- Option to work remotely 🛋️
- Flexible working hours 🕰️
- Nobody counts holidays as long as the work gets done 💪
- Unlimited Claude for every Apifier. We don't count tokens. Just use them well 🤖
- Stock options and profit sharing 💰
- Free Multisport card 🏋️♀️
- We welcome pets, kids, and bikes at the office 🐶
- Epic team buildings and offsites 🚢 with biking, canoeing, and other adventures 🪂
- Solid education and training budget, conference tickets, internal “Eat & Learn” sessions, and the possibility to work across teams
- Generous hardware budget 💻
- Free lunches every day when working from the office 🌮🥡
- Unlimited supply of ☕, 🍺, and snacks
- Free entry to the wonderful Prague Zoo 🐘
- Ping-pong, chess, PS5, foosball league after lunch 🏓
For more details about Apify and what it’s like to work with us, see our Careers page https://apify.com/jobs.
