The posting
Job description
The HR administrator will provide efficient and accurate administrative support across the employee lifecycle, helping to ensure the smooth day-to-day operation of the HR function at APL Media.
The role involves maintaining employee records, coordinating onboarding and leaver processes, administering HR systems, supporting payroll and benefits administration, and responding to routine employee and manager queries.
The successful candidate will be highly organised, detail-oriented and proactive, with the ability to manage competing priorities, maintain confidentiality and deliver a professional and responsive HR service.
Key responsibilities:
- Maintain accurate employee records, personnel files and HR system data, including updating HiBob with employee changes.
- Coordinate onboarding and induction processes, including preparing documentation, updating systems and liaising with relevant departments.
- Ensure employee reviews and HR processes are completed on time, utilising system automation to manage reminders, track progress and support timely completion.
- Prepare employment documentation, including contracts, offer letters, contract amendments and employee correspondence.
- Provide recruitment administration support, including arranging interviews, communicating with candidates, coordinating references and pre-employment checks, and maintaining recruitment records as required.
- Coordinate employee lifecycle administration, including changes to employment details, leavers and return-to-work documentation.
- Support payroll and benefits administration by providing accurate employee information, processing changes and liaising with finance and external providers.
- Monitor mandatory training completion, issue reminders and maintain relevant records.
- Provide administrative support for employee relations matters, including arranging meetings, preparing documentation and maintaining confidential records.
- Manage routine HR correspondence and support the HR inbox, responding to employee and manager queries or escalating matters where appropriate.
- Maintain HR policies, procedures, templates and documentation, supporting compliance with company policies and data protection requirements.
- Assist with HR projects, employee communications, training initiatives and continuous improvements to HR systems and processes.
- Undertake other HR administrative duties as required.
Skills and experience:
- Previous experience in an HR administration, HR coordination or similar role.
- Good written and verbal communication skills.
- Confident using HR systems and Microsoft Office applications.
- Ability to maintain accurate records and handle confidential information appropriately.
- Strong administrative, organisational and time-management skills.
- Ability to prioritise a varied workload and meet deadlines in a busy environment.
- A proactive approach to problem-solving and process improvement.
- A professional, approachable and service-focused attitude.
- Experience using HiBob or similar HR Information System.
- Knowledge of employment legislation relevant to routine HR administration.
- Experience supporting recruitment, onboarding and employee lifecycle processes.
Attributes:
- Highly organised and detail oriented.
- Proactive problem-solver with a collaborative mindset.
- Flexible and adaptable, with the ability to work across different teams.
- Interest in travel and lifestyle media.
Job benefits
- A dynamic and creative work environment.
- Opportunities for professional development and skills growth.
- The chance to work with a prestigious and globally recognised brand portfolio.
- Hybrid working (three days in the office/two days working from home).
- Medicash healthcare plan, including discounted gym membership and mental health support.
- One charity day per year.
- One-week office closure over Christmas.
- Regular social events.
- Cyclesaver scheme.
- Regular training sessions and development opportunities.
Application deadline: 2 November 2026
