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Open nowFirst seen 3 days ago

Administrative Assistant

Aptitude Inc16 open roles

Where
Toronto, ON, Canada
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Your applicationOpen nowAdministrative AssistantAptitude Inc · Toronto, ON, Canada

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Aptitude Inc's own form.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Job Summary: We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our team. The Administrative Assistant will be responsible for a variety of tasks, including managing schedules, handling correspondence, and maintaining records. This role requires strong communication skills, a proactive approach, and the ability to multitask in a fast-paced environment. The ideal candidate is reliable, professional, and has experience in office administration.

Key Responsibilities:

  • Scheduling and Calendar Management: Coordinate meetings, appointments, and travel arrangements, ensuring schedules are well-organized.
  • Correspondence Handling: Manage incoming and outgoing communications, including emails, phone calls, and mail, and draft responses as needed.
  • Document Preparation: Prepare reports, memos, and other documents, ensuring accuracy and adherence to company standards.
  • Record Keeping: Maintain organized files and records, including electronic databases and physical filing systems.
  • Office Supply Management: Monitor inventory levels of office supplies and place orders as needed to maintain adequate stock.
  • Data Entry and Reporting: Accurately enter data, maintain spreadsheets, and generate reports to support departmental needs.
  • Customer and Visitor Assistance: Greet visitors, answer inquiries, and provide general assistance in a friendly and professional manner.

Qualifications:

  • Experience: Previous experience in an administrative role is preferred.
  • Communication Skills: Strong verbal and written communication skills, with a professional demeanor.
  • Organizational Skills: Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and prioritize effectively.
  • Technical Proficiency: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment, such as copiers and scanners.
  • Customer Service Orientation: Ability to handle inquiries and requests with courtesy and efficiency.

Additional Requirements:

  • Professional Appearance: Adherence to office dress code and maintenance of a professional appearance.
  • Discretion and Confidentiality: Ability to handle sensitive information responsibly and with discretion.
  • Flexibility: Willingness to take on additional tasks and adapt to changing office needs.
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