The posting
HR-Assistant OL31 Rail Project, Vagnhärad, Sweden Shape the future of Swedish infrastructure HOCHTIEF is one of the world's leading infrastructure and construction groups, employing approximately 38,000 people worldwide. We deliver complex projects across a wide range of sectors, including roads, bridges, tunnels, railways, airports, ports, buildings, and both conventional and renewable energy. With operations across Europe, North America, and the Asia-Pacific region, HOCHTIEF combines engineering expertise with innovative and sustainable solutions to shape the infrastructure of the future. We are currently looking for a collaborative HR Assistant to join the OL31 railway project in Vagnhärad. This is a role within one of Sweden's most important infrastructure projects, where safety, coordination and collaboration are critical to success. About the Project The OL31 Project forms part of the Ostlänken programme, one of Sweden's largest and most important railway infrastructure investments. Ostlänken is a new approximately 160-kilometre double-track railway connecting Järna and Linköping, designed to increase capacity, improve regional connectivity and support sustainable transport across Sweden. The project involves complex civil engineering works, including tunnels, bridges, earthworks and rail infrastructure. Working on OL31 offers the opportunity to contribute to a landmark infrastructure programme while supporting the recruitment and development of a diverse, international project organization About the Role We are currently looking for a HR Assistant to join the OL31 railway project in Vagnhärad. As an HR Assistant, you will support the HR function and managers with a wide range of administrative and operational HR tasks. This role is ideal for someone who is communicative, structured, service-minded, and enjoys working in a fast-paced project environment where attention to detail and good organization are essential. You will play an important role in supporting onboarding activities, personnel administration, recruitment coordination, time reporting processes, and various employee-related matters across the project organization. Key Responsibilities Support the HR department with daily administrative and operational HR activities. Maintain and update employee information and personnel records in various systems. Support recruitment activities, including interview scheduling, candidate communication, onboarding coordination, and collection of employment documentation. Assist with onboarding and offboarding processes. Act as a contact person for apartment providers and support accommodation administration for project employees. Support the administration and coordination of company vehicles and employee benefits. Collect, follow up, and compile time reporting documentation for the project. Manage ID06 card applications and follow up throughout the process. Provide administrative support to the HR team and Office Manager. Support and contribute to maintaining efficient processes and good internal service.
Your Profile Mandatory Requirements Previous experience in administrative, HR Assistant, Coordinator, Recruitment, Personnel Administration, or support role. Experience working with onboarding processes, employee documentation, and general administrative follow-up. Strong administrative and organizational skills with excellent attention to detail. Good understanding of administrative processes and the importance of structure, accuracy, and confidentiality. Strong communication and interpersonal skills. Good knowledge of Microsoft Office, particularly Outlook, Excel, Word, and Teams. Comfortable working with different digital systems, time reporting systems, and new technologies. Ability to manage multiple tasks and priorities simultaneously. Service-oriented mindset and ability to work independently. Full-time availability on site in Vagnhärad.
Preferred Qualifications Experience working in an international project or matrix organization. Experience supporting recruitment activities and onboarding of new employees. Experience with personnel administration and HR-related documentation. Familiarity with ID06 administration and Swedish construction industry requirements. Experience with time reporting systems and administrative follow-up within project-based organizations. Experience from construction, infrastructure, engineering, or similar industries is considered an advantage.
Language Requirements Fluent Swedish, preferably native-level or equivalent proficiency. Professional English language skills, both written and spoken. We Offer The opportunity to work on one of Sweden's largest and most complex infrastructure projects. An international working environment within a leading global construction company. Long-term project involvement with significant responsibility and influence. The chance to contribute to the development of critical rail infrastructure in Sweden.
Location Vagnhärad, Sweden Apply If you have the qualifications, experience, and passion for creating a safe and successful construction environment, we would love to hear from you. Get in touch with Nicole Granlund [email protected], or apply directly at: https://hochtief.se/karriar/ Join HOCHTIEF and help build the infrastructure of tomorrow.
