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Open nowPosted 17 days ago

Executive Assistant

Ardent Health1,535 open roles

Where
Brentwood, Tennessee, United States
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Your applicationOpen nowExecutive AssistantArdent Health · Brentwood, Tennessee, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Ardent Health's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market. Ardent Health postings stay open a median of 1 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: posted 17 days ago

Ardent Health median: 1 days open

The posting

Overview

Ardent Health is a leading provider of healthcare in communities across the country. With a focus on consumer-friendly processes and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. We are driven by our purpose of caring for people: our patients, our communities and one another.

Located in Brentwood, Tennessee, Ardent has earned a reputation as one of the industry’s strongest and most innovative healthcare systems. Our facilities and clinics are consistently recognized among healthcare’s best employers. We recognize each hospital and clinic is as unique as the community it serves. We strive to maintain strong community ties through advisory boards, contributions, charitable care, education and outreach.

Ardent includes:

  • 30 hospitals
  • 280 sites of care
  • 4,281 beds
  • 24,000+ team members
  • 8,200+ nurses
  • 1,800+ aligned providers
  • 5.8M annual provider encounters
  • 421 medical residents

Ardent makes considerable investments in people, technology, facilities, and communities, producing high quality care and extraordinary results. From newly constructed facilities and expanded services, to lifesaving technology and outstanding opportunities for employees, Ardent is committed to providing its hospitals and clinics the tools needed to succeed.

POSITION SUMMARY:

The Executive Assistant will provide administrative support and will be responsible for a wide ranging, diverse group of tasks. As a key member of the team, the Executive Assistant will schedule and will coordinate site visits, make travel arrangements, manages calendars, process expense reports and other various administrative tasks.

Responsibilities

  • Provides administrative support.
  • Builds successful relationships with Executives and Executive Assistant’s across Ardent’s network of hospitals.
  • Manages, prepares and distributes executive correspondence.
  • Prepares, revises and reviews documents including, but not limited to, operational reports, presentations, reference material, policies and procedures and contracts (Power Point presentations, Word documents, Excel Spreadsheets, etc.).
  • Maintains daily calendar and schedule for designated corporate staff members via Microsoft Outlook.
  • Upholds the utmost level of confidentiality and provides priority updates and alerts to executive team.
  • Coordinates activities relating to on-site and off-site meetings and conferences including hotel and travel arrangements, itineraries, preparation of support materials, meal planning and related tasks.
  • Coordinates travel arrangements for members of department.
  • Processes and submits travel expense reports for the entire department for timely reimbursement.
  • Provides support to departments when needed to cover for absences, heavy workload, etc.
  • Maintains an accurate and efficient filing system.
  • Performs other duties as assigned

Qualifications

Job Requirements:

  • Associates degree or High School Diploma.
  • 5+ years of experience as an executive assistant with a preference towards C suite support.
  • Experience with Microsoft Office including Word, Excel, Outlook and PowerPoint.
  • Skill in organizing and prioritizing workloads to meet deadlines.
  • Effective oral and written communication skills.
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to use good judgment regarding administrative issues.
  • Skill in telephone etiquette.
  • Ability to communicate effectively with managers and co-workers.
  • Ability to use good judgment and to maintain confidentiality of information.

Preferred Job Requirements:

  • Bachelor’s degree.
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