The posting
Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary: Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.
Job Description:
Position Salary Range: $51,500 - $64,000 per year; DOE
Job Description:
Under the direction of the Director, Knowledge Enterprise Health Partnerships or designee, the Program Coordinator coordinates activities and functions of designated health innovation, company engagement, and partnership programs to ensure that goals and objectives are accomplished in accordance with established priorities, timelines, funding limitations, and other specifications. The position supports the Mayo Clinic and ASU Health Care Accelerator and other assigned initiatives across the Knowledge Enterprise health portfolio.
Works with program leadership, health partnerships team members, internal stakeholders, companies, and external partners to organize activities, facilitate communication and follow-through, maintain records, and support effective program delivery. Exercises judgment within assigned responsibilities and refers matters requiring broader authority, alignment, or direction to the appropriate supervisor.
Essential Duties:
- Develops and schedules program work plans in accordance with established objectives, priorities, timelines, and funding limitations; coordinates daily activities and determines priorities within assigned responsibilities.
- Coordinates assigned health innovation and partnership programs, including the Mayo Clinic and ASU Health Care Accelerator, in collaboration with program leadership and internal and external stakeholders.
- Supports company research, evaluation, onboarding, engagement, and alumni activities and helps connect participants with relevant university resources and opportunities.
- Coordinates partner visits, workshops, meetings, events, and delegations, including logistics, scheduling, speakers, participant communications, and follow-up.
- Interacts and maintains liaison with faculty, staff, students, companies, health organizations, community partners, and other internal and external stakeholders in facilitating program objectives.
- Conducts research on prospective companies, organizations, programs, funding opportunities, and other resources and prepares background or decision-support materials.
- Coordinates activities with related programs, departments, and staff to promote efficiency and compliance with applicable policies, procedures, and specifications.
- Supports the development and coordination of agreements, memoranda of understanding, and other program or partnership documents through established review and approval processes.
- Prepares periodic reports, financial information, briefings, program records, and other materials on activities, progress, status, and outcomes.
- Develops, compiles, and writes program communications and promotional materials, including newsletters, program updates, digital content, and partnership stories.
- Evaluates program effectiveness and recommends improved methods, workflows, tools, and processes.
- Reviews applications, company information, and other program documents independently or in conjunction with a supervisor to support program decisions.
- May coordinate, monitor, or provide project-level direction to interns, student workers, volunteers, or other contributors as assigned.
- Plans, designs, and executes projects and other duties as assigned by leadership.
Desired Qualifications:
- Experience in program coordination or management, health care, innovation, entrepreneurship, higher education, startups, or related partnership environments.
- Experience supporting programs involving multiple stakeholders, organizations, timelines, and competing priorities.
- Experience working with startup companies, innovation programs, accelerators, business development, or entrepreneurial ecosystems.
- Experience developing or coordinating agreements, memoranda of understanding, contracts, or other multi-stakeholder documents.
- Knowledge of budgeting, organizational practices, program evaluation, and process improvement.
- Skill in organizing and prioritizing the work of self and others.
- Evidence of strong communication, organization, initiative, judgment, relationship-building, adaptability, and problem-solving skills.
Working Environment:
- Climate-controlled office setting subject to extended periods of being in a stationary position.
- Regular use of standard office equipment including but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.
- Move items weighing up to 20 pounds.
- Occasional travel and work outside standard business hours may be required for meetings, events, and partner activities.
Department Statement:
Corporate Engagement & Strategic Partnerships (CESP) is located at SkySong, the ASU Scottsdale Innovation Center. On behalf of Arizona State University, CESP develops customized partnerships with companies of all sizes by providing business solutions tailored to a company’s unique needs. As an institution committed to excellence, access, and impact, we contribute to the well-being of our community by connecting private industry, local governments, and community leaders to ASU’s resources and assets. ASU is where strategic industry partners like Starbucks, adidas, and Mayo Clinic go to hire next-generation innovators, collaborate on pioneering research, and advance entrepreneurship and economic development. As a team, we foster a culture of curiosity and collaboration that enables us to achieve at the highest levels. We adapt and grow alongside our partners, sharing knowledge and welcoming collaboration to create lasting impact and forge meaningful connections that benefit all.
Driving Requirement:
Driving is not required for this position.
Location:
Off-Campus: Scottsdale
Funding:
Grant Funded
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.
