The posting
Job Profile:
IT Project Specialist 4
Job Family:
IT Project Management
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary: Works closely and collaboratively with project managers and product managers to assist with complex tactical tasks for project/product execution; develops and maintains relationships with the project/product team members; is committed to project/product success.
Job Description:
Are you an AI-forward master of managing complex, cross-functional work? Are you energized by building something that does not yet have a playbook? Are you exceptionally skilled at creating clarity, alignment, momentum, and accountability as the work evolves? Then apply today for this Project Manager Senior, EDU.FYI opportunity!
ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.
Curious about what it’s like to work at EdPlus? Watch this short video, then explore more stories on the EdPlus at ASU YouTube channel.
We are seeking a Project Manager Senior to support EDU.FYI, a strategic partnership between ASU and FYI focused on reimagining how people learn, create, and solve problems with artificial intelligence.
FYI is an AI-powered platform and technology company founded by will.i.am, built around the belief that AI should amplify human agency, creativity, and potential. Through EDU.FYI, ASU and FYI are bringing together ASU’s leadership in education and innovation with FYI’s technology to explore a new model for AI-powered learning that moves beyond simply using AI tools to actively build, create, and solve meaningful problems alongside AI.
The highly dynamic, evolving partnership is building and testing new AI-enabled learning experiences, products, and programs designed to help learners develop the skills, mindset, and agency to thrive in an increasingly AI-powered world.
You will play a critical role in turning that ambition into coordinated execution. Every day you will make a difference in the lives of others by bringing structure to ambiguity, translating partnership and leadership priorities into actionable plans, and driving progress across multiple interconnected workstreams spanning technology, academic programming, research, marketing, enrollment, partnerships, and new initiatives. Success in this role requires sound judgment, discretion, and the ability to build alignment and navigate complex stakeholder environments as priorities and organizational needs evolve.
Essential Duties:
Project Planning and Execution — 35%
- Develop, maintain, and actively manage the integrated EDU.FYI project plan across partnership workstreams, translating priorities and decisions into clear deliverables, owners, milestones, timelines, and next steps.
- Drive day-to-day execution against established plans and milestones; maintain project schedules and tools, monitor progress, follow up with owners, and adjust plans as priorities and requirements evolve.
Cross-Functional Coordination and Follow-Through — 30%
- Serve as a primary project management partner across ASU and FYI teams, building alignment and coordinating activities and dependencies across partnership workstreams, senior stakeholders, and functional and organizational boundaries.
- Facilitate recurring project working sessions and drive follow-through on decisions and commitments, ensuring clear ownership and proactively surfacing work that is delayed, blocked, or at risk.
Risk, Issue, and Dependency Management — 15%
- Proactively identify and track project risks, issues, dependencies, and delivery constraints, working with responsible stakeholders to develop and monitor mitigation plans.
- Exercise sound judgment in resolving project issues and stakeholder conflicts at the appropriate level, recognizing when leadership alignment or intervention is required and escalating significant risks, unresolved dependencies, priority conflicts, and decisions to the Director of Enterprise Delivery with clear context and recommended next steps.
Reporting and Partnership Visibility — 15%
- Maintain accurate, current visibility into EDU.FYI initiatives and milestones, consolidating workstream updates into concise, decision-ready project status reporting for the Director of Enterprise Delivery and partnership leadership.
- Maintain documentation of key decisions, commitments, risks, dependencies, and changes to project scope or timelines, and support executive updates by gathering, validating, and synthesizing complex or sensitive project information for senior stakeholders.
Project Management Infrastructure and Continuous Improvement — 5%
- Establish and maintain consistent project management practices, tools, templates, and core governance artifacts, including the integrated roadmap, RACI, project plans, and decision and risk logs.
- Identify and implement opportunities to improve operating cadence, workflows, communication, accountability, and scalable project management infrastructure as the partnership evolves.
- Assume or coordinate additional duties or projects as assigned or directed.
Desired Qualifications:
- Bachelor’s degree in business, project management, technology, higher education administration, or a related field.
- Experience independently leading complex, cross-functional projects involving multiple teams, senior stakeholders, external partners, and concurrent priorities.
- Experience translating broad priorities and objectives into actionable project plans, milestones, owners, and timelines.
- Experience building alignment and driving execution and accountability across stakeholders with differing perspectives, priorities, and levels of authority, including without direct supervisory authority.
- Experience managing project dependencies, risks, issues, and changing priorities.
- Demonstrated ability to operate effectively in highly ambiguous environments, bringing structure, clarity, and forward momentum to work where priorities, requirements, or processes are not yet fully defined.
- Experience facilitating cross-functional working sessions and driving clear follow-through from meetings and decisions.
- Experience communicating with and supporting senior leadership, including synthesizing complex or sensitive information, anticipating stakeholder needs, and tailoring communications to enable timely decisions and alignment.
- Demonstrated ability to navigate complex stakeholder environments with sound judgment, discretion, diplomacy, and awareness of organizational context and competing priorities.
- Demonstrated judgment in determining when to independently resolve issues, when to build stakeholder alignment, and when to elevate decisions, risks, or competing priorities to leadership.
- Experience using project management tools such as Smartsheet, Asana, Monday.com, Microsoft Project, or comparable platforms; Project Management Professional (PMP) certification or comparable project management training preferred.
- Experience working in higher education, technology, digital products, strategic partnerships, or similarly complex environments.
- Evidence of strong communication skills, executive-level judgment and discretion, attention to detail, and ability to prioritize effectively in a complex, fast-moving environment.
NOTE: Please answer the following questions in your cover letter:
- Describe a complex, cross-functional project or initiative you independently managed involving multiple teams, stakeholders, or concurrent workstreams. How did you translate priorities into an actionable project plan, establish ownership and timelines, and drive accountability through execution?
- Describe a time you managed a project in a fast-moving environment where priorities, requirements, or timelines were evolving, and stakeholders had differing needs or perspectives. How did you build alignment; identify and manage risks, issues, and dependencies; and determine what to resolve independently versus what required leadership engagement?
Salary & Benefits:
$85,000 - $95,000 per year; DOE
ASU offers a total compensation package that includes valuable employee benefits. See the ASU Benefits website to explore options.
- Healthcare
- Financial Security
- Retirement
- Family Resources
- Tuition Reduction (eligible ASU Employee, their dependents and spouse)
- Discounts
Working Environment:
Your desk will be in the beautiful, cutting-edge, and collaborative workspace at SkySong, the ASU Scottsdale Innovation Center. The Center houses a business community that links technology, research, education, and entrepreneurship to position ASU and Greater Phoenix as global leaders in the knowledge economy.
ASU EdPlus supports flexible work options, ranging from alternate work schedules to hybrid remote work schedules, subject to approvals per ASU policy.
Applicant must be eligible to work in the United States. ASU EdPlus will not be a sponsor for this position.
Department Statement:
As a central enterprise unit for ASU, ASU EdPlus supports the university charter by focusing on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education.
ASU EdPlus defines itself through a culture of curiosity, risk-taking, and refusing to accept the status quo. Our employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture of innovation, driving outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.
ASU EdPlus
Driving Requirement:
Driving is not required for this position.
Location:
Off-Campus: Scottsdale
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
