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Open nowFirst seen 2 days ago

Administrative Assistant

Arsenault269 open roles

Where
Dallas, TX, United States, Remote
Work mode
Remote
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Your applicationOpen nowAdministrative AssistantArsenault · Dallas, TX, United States, Remote

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Arsenault's own form.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Basic Function

Provides skilled administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level.

Duties & Responsibilities

  • Performs skilled and confidential administrative functions requiring a strong working knowledge of ASCs policies, financial and budgeting practices, corporate information systems, and departmental procedures
  • Prepares regular and ad hoc reports as requested by the Department Manager that require the selection, accumulation, and compilation of data, records and other information from multiple sources; reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented
  • Uses SAP to input or retrieve data for regular reporting or for specific management requests; maintains a strong working knowledge of SAP Financial, Contracting, or other modules
  • Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval
  • Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment and overall objectives
  • Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed
  • Performs other related duties as assigned
  • Operates standard office equipment, including but not limited to: personal computers, calculators, telephone, fax machine, copy machine, etc.
  • Reads and comprehends published, handwritten, and typewritten materials, company forms, and computer printouts
  • Proficient with word processing, spreadsheet, and database functions in the Windows environment
  • This position will be required to sit and work for extended periods at a computer terminal using various computer programs and other computer tools
  • High demand to schedule, coordinate, organize, and follow-up in a busy office environment

Education and Experience

  • High school diploma or GED equivalent; business acumen or post-high school education preferred
  • Five years (5) of progressively more responsible experience in administrative assistant or high-level secretarial functions.
  • Proficient in all MS Office applications, to include: Word, Excel and PowerPoint
  • Must have excellent word processing skills
  • Must possess tact, discretion, good judgment. good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette
  • Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined
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    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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