The posting
Provides day to day administrative support for the human resources function to include on-/off-boarding, employment verifications, training, electronic filing, etc. Responds to employee, manager and HR team requests and escalates issues as appropriate.
- Supports the processing of new hires, to include assigning of onboarding experiences, tracking and downloading of new hire paperwork, and distribution of new hire information to appropriate departments/designees.
- Responsible for the Form I-9 and E-Verification process of new hires, ensures documents provided are current and align with Federal guidelines, and files them in accordance with federal laws.
- Processes terminations, to include exit letters, account deactivations, notification to appropriate departments/designees and electronic filing of applicable termination paperwork.
- Responsible for monitoring and responding to inquiries to the shared HR Team email boxes.
- Participates in a variety of HR team initiatives and makes recommendations for process improvements.
- Makes photocopies, faxes documents, uploads employment documents into appropriate employee files, and performs other clerical functions as needed.
- May assist with training administration as needed.
- May serve as a back-up to and provide coverage for breaks for the Receptionist.
- May assist with the review of company policies.
- Processes verifications of employment (VOE), OPM investigative requests, and unemployment claims.
- May assist with ASM recognition programs, through the processing and distribution of applicable notifications, certificates, etc.
Minimum Qualifications
- HS Diploma or GED; Associate's or Bachelor's Degree in Human Resources, Communications, or Business Administration or related field preferred.
- 0-2 years of HR or administrative experience
Other Job Specific Skills
- Proficient with Microsoft Office Suite.
- Ability to communicate ideas clearly and effectively in verbal and written form to a variety of audiences.
- Attention to detail, ensuring accuracy and thoroughness when accomplishing a task. Exceptional organizational skills with the ability to multitask, anticipate issues and meet deadlines.
- Work both independently and as a team member in a diverse, fast-paced environment.
- I-9 verification process using E-Verify a plus.
- Experience with Adobe Professional a plus.
- Experience with Survey Monkey or other survey tool a plus.
- Experience with ADP WFN Onboarding / E-I9 Management a plus.
Compensation Ranges
Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees.
EEO Requirements
It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.
All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment.
Physical Requirements
The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
