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Open nowPosted 7 hours ago

Accounting Assistant (part time)

Assistant Launch

Where
United States
Work mode
Remote
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Your applicationOpen nowAccounting Assistant (part time)Assistant Launch · United States

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Share of postings closed within
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  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted 7 hours ago

The posting

Remote · Part-time (4–6 hours/day) · Pacific Time, 9:00 AM–2:00 PM

About the role

Our client is a vacation rental business that needs a detail-oriented, tech-savvy bookkeeper to keep their books accurate and up to date. You'll own the day-to-day accounting, from reconciliations to owner payouts, and work directly with the owner, with support from an external accountant and a CPA at tax time.

This role is a great fit for someone who takes ownership, catches small details before they become problems, and looks for ways to work faster and with fewer errors, using integrations, copy-paste and automation instead of manual data entry.

Requirements

  • Manage the daily bookkeeping in QuickBooks, including transactions coming in from booking platform integrations.
  • Complete bank and account reconciliations accurately and on time.
  • Prepare owner payouts each month, which is the busiest week of the month.
  • Maintain the balance sheet and track the P&L so the owner always has a clear view of the business.
  • Support the CPA with tax preparation, organizing documents and records.
  • Check in daily and send an end-of-day report with what was completed, what's pending and any issues.
  • Spot errors and inconsistencies early and propose better ways to keep the books clean.

What success looks like

  • First month: You've taken ownership of the day-to-day books, you catch the small details, and the owner can trust your accounting work.
  • By month 3: Owner payouts and reconciliations are completed on time, and the balance sheet and P&L are up to date.
  • By month 6: You're supporting the CPA with tax preparation.
  • Tools you will use
  • QuickBooks: primary accounting tool, with integrations from booking platforms
  • Property management system
  • Google Sheets and Google Drive
  • Slack and WhatsApp: daily communication
  • Who you are
  • Experienced bookkeeper or accountant: solid accounting knowledge and hands-on experience with reconciliations, balance sheets and P&L.
  • QuickBooks proficient: comfortable working in QuickBooks every day, including bank feeds and integrations.
  • Strong in spreadsheets: confident with Google Sheets for tracking, reconciling and reporting.
  • Tech-savvy and accurate: you avoid manual entry errors by using integrations, copy-paste and smart workflows.
  • Proactive and self-directed: you take ownership, flag issues before you're asked, and keep the owner informed.
  • Clear communicator: strong written and spoken English, and comfortable sending concise daily updates.
  • Available on Pacific Time from 9:00 AM to 2:00 PM.
  • Strong plus: US tax experience.
  • Nice to have: accounting experience in real estate, vacation rentals (Airbnb, VRBO) or hotels, including owner payouts.
  • Schedule
  • Part-time, 4–6 hours per day, tentatively 9:00 AM–2:00 PM Pacific Time.
  • Steady workload, with one busier week each month during owner payout preparation.
  • Part-time in the long term, with openness to revisit hours as the business grows.

Benefits

  • Fully remote
  • Weekly pay
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