The posting
Position Purpose:
- Acts as a liaison between the Social or Activities Committee and the Board of Directors for the Homeowner’s Association.
- Responsible for the planning and implementation of events for all ages within the Community.
Essential Functions
- Publish monthly newsletter and correspond with advertisers.
- Compile homeowner information for yearly directory.
- Maintain and update Community Website or Intranet.
- Oversee master calendar for monthly events, including clubhouse rentals and reservations.
- Meet and greet new residents in order to distribute access cards or keys for amenities.
- Maintain master list of residents’ addresses, phone numbers, and email addresses.
- Attend monthly Social/Activities Meetings with Committee members.
- Act as a point of contact for new and existing residents with regard to local events.
- Facilitate and plan social activities for the community.
- Locate and secure outside vendors to supply products needed for events.
- Manage and maintain activities budget as determined by the Board of Directors.
- Maintain detailed files and records on all activities planned and executed throughout the year – including financial details, outcome of the event, number of participants, and ways to improve the event in the future.
- Brainstorm and create new activities for Community.
- Promote and secure sponsorships to offset the cost of the events.
- Oversee and advise all volunteers and/or paid employees assisting with activities.
- Recruit new members for the Social/Activities Committee.
- Manage the fitness center, deliveries to the fitness center, facility schedule and all routine or non-routine maintenance required.
- Work with the food and beverage director, golf course staff, tennis pro, and other counterparts to ensure that events do not conflict with one another’s planned activities.
- Act and serve as marketing contact for prospective buyers.
- Field resident complaints and suggestions to help improve the Community.
- Assist the Property Manager with routine tasks and fill in as needed in his/her absence.
Nature and Scope
- Must possess excellent written and verbal communication skills.
- Will be communicating with all levels of personnel, so clear and concise communication is a must.
- Excellent customer service and organizational skills are required.
- Must be detail-oriented and dependable, and consistently contribute as a team player.
- Must be a self-starter and be able to work independently without supervision.
- Must have strong multi-tasking skills and meet reasonable deadlines.
- Must have a positive and professional appearance, attitude, and demeanor.
- Position demands creative thinking, consistent accuracy, and a sense of urgency
Work Location: Onsite - Gainesville, GA 30504
Job Type: Full-time
Compensation: Dependent on Experience
Benefits:
- 401(k)
- Dental insurance
- Vision insurance
- Health insurance
- Life insurance
- Paid time off
Schedule: Monday to Friday; Occasional Weekends and holidays may be required.
Position Qualifications
- Must be eighteen years of age or older.
- Must pass the Drug Test.
- Must pass the Background Check.
- College Education - Bachelor's Degree required.
- Experience in Field - A minimum of 2 years in Event Planning or related field.
- Strong Computer Skills - Proficiency in MS Word, MS Excel, MS Outlook.
- Strong interpersonal skills and organizational skills are also required.
Environmental Job Requirements
- Office Setting, appropriate business casual attire required.
- Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
- Lengthy periods of sitting, standing, bending, and stooping are required.
- In office required.
Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
