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Open nowFirst seen 13 hours ago

Property Adminstrative Assistant

Associa395 open roles

Where
Gaithersburg, MD, USA
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Your applicationOpen nowProperty Adminstrative AssistantAssocia · Gaithersburg, MD, USA

  1. YouYes, apply to this one.

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Associa's own form.

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market. Associa postings stay open a median of 1 days.

Share of postings closed within
  1. 2.0%1 day
  2. 4.3%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: first seen 13 hours ago

Associa median: 1 days open

The posting

Comsource, an Associa company, is seeking a professional, organized, and customer-focused Property Administrative Assistant to provide onsite administrative and operational support to the General Manager and condominium community. This role supports daily office operations and serves as a key point of contact for condominium owners, residents, board members, and vendors while ensuring efficient and responsive community support.

Key Responsibilities

  • Provide administrative support to the General Manager and management team.
  • Serve as a primary point of contact for condominium owners, residents, board members, and vendors, delivering exceptional customer service.
  • Answer and direct incoming phone calls, emails, and office visitors professionally and courteously.
  • Prepare correspondence, meeting notices, agendas, minutes, and reports for condominium board meetings.
  • Maintain accurate owner, resident, vendor, and property records through data entry and document management.
  • Coordinate maintenance requests, vendor scheduling, and follow-up to support timely completion.
  • Assist with preparing and distributing condominium notices, newsletters, and community communications.
  • Manage office operations, supplies, filing systems, and document organization.
  • Support accounts payable and receivable functions, including invoice processing and homeowner inquiries.
  • Assist with violation tracking, architectural requests, work orders, and compliance documentation.
  • Schedule appointments, inspections, meetings, and vendor services while maintaining calendars and coordinating priorities.
  • Track administrative requests and maintain organized records to support community operations.
  • Ensure confidentiality of sensitive homeowner and association information.
  • Perform additional administrative and office support duties as assigned.

Pay range: $20.00 - $25.00 hourly

  • Minimum of two years of condominium property management experience required.
  • Bilingual in English and Spanish required.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Experience with data entry, record management, scheduling, calendar management, and vendor coordination.
  • Strong organizational, communication, and customer service skills.
  • Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced environment.
  • Strong attention to detail and the ability to work independently and collaboratively
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