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Open nowPosted 436 days ago

Assistant Manager - CEO

atsaviation1 open role

Pay
SAR 5,000 – SAR 8,000 a month
Where
Dubai, United Arab Emirates
Work mode
On site
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Your applicationOpen nowAssistant Manager - CEOatsaviation · Dubai, United Arab Emirates

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The clock on this job

Early applications get read.

11.5% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.5%7 days
  4. 18.1%14 days
  5. 35.6%30 days
  6. 44.6%60 days
This job: posted 436 days ago

The posting

Job Purpose

The Assistant Manager to the CEO provides high-level administrative support and serves as a trusted gatekeeper to ensure the CEO’s schedule, communications, and priorities are efficiently managed. The PA will act as a liaison between the CEO and internal/external stakeholders, coordinate executive communications, and contribute to the effectiveness of executive operations across the ATS Aviation Group.

Key Responsibilities

1. Executive Support

  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Organize and prioritize incoming communications (emails, calls, correspondence); draft, review, and respond to messages as needed.
  • Prepare and edit reports, presentations, proposals, minutes, and briefing documents.
  • Coordinate CEO’s domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation.
  • Track and follow up on delegated tasks and projects, ensuring deadlines and commitments are met.

2. Office Management & Coordination

  • Handle confidential and sensitive information with absolute discretion and professionalism.
  • Coordinate with departments and subsidiaries (e.g., ATS Medical, ATS Technic, ATS Food) to gather reports, updates, and feedback for the CEO.
  • Act as the point of contact between the CEO and internal/external stakeholders, including VIP clients, partners, investors, and board members.
  • Assist in preparing for internal and external meetings (e.g., board meetings, management reviews, investor pitches), including agenda planning and document preparation.

3. Communication & Liaison

  • Draft professional communications on behalf of the CEO, including emails, letters, executive memos, and speeches.
  • Maintain relationships with key stakeholders, scheduling high-level meetings and ensuring timely follow-up.
  • Translate business priorities into daily agendas and ensure the CEO’s time is aligned with organizational goals.

4. Research & Reporting

  • Conduct research and provide background information, briefings, and summaries to support executive decisions.
  • Monitor industry developments, news, and competitor activity relevant to the CEO’s focus areas.
  • Compile and submit expense reports, approval forms, and other executive documentation as required.

5. Event & Engagement Planning

  • Coordinate high-level events, forums, conferences, and speaking engagements involving the CEO.
  • Ensure the CEO is well-prepared for all engagements with necessary materials, profiles, and talking points.

Qualifications & Experience

  • Bachelor’s degree in Business Administration, Management, Communications, or related field.
  • Minimum 5–7 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting C-suite executives.
  • Prior experience in aviation, logistics, or government services is a strong advantage.

Skills & Competencies

  • Organizational Excellence: Strong ability to multitask, prioritize, and maintain attention to detail.
  • Communication: Excellent written and verbal communication skills in English; Arabic is an advantage.
  • Discretion & Integrity: Demonstrated ability to handle confidential and sensitive information.
  • Interpersonal Skills: Confident, professional, and proactive demeanour with high emotional intelligence.
  • Tech Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), cloud systems, and communication tools (Teams, Zoom).
  • Time Management: Ability to anticipate needs, manage a demanding schedule, and adapt quickly to change.
  • Initiative: Self-motivated, resourceful, and solution-oriented.

Working Conditions

  • Standard working hours: Monday to Friday, 9:00 AM – 6:00 PM, with flexibility to work outside these hours based on CEO’s schedule.
  • Occasional travel may be required.
  • Role requires a high degree of availability and responsiveness.

Confidentiality Clause

This role requires strict adherence to company confidentiality policies and handling of sensitive executive-level information with the highest level of discretion and professionalism.

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