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Open nowFirst seen 2 days ago

Document Control Administrator

Audubon Companies114 open roles

Where
Houston, TX, USA
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Your applicationOpen nowDocument Control AdministratorAudubon Companies · Houston, TX, USA

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 2 days ago

The posting

Audubon is currently seeking a Document Control Administrator to join our team in our Off-Site Office. The Document Control Administrator will assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks.

PRIMARY RESPONSIBILITIES:

  • Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
  • Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
  • Performs project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
  • Enters data from various sources into EDMS (Electronic Data Management System). Ensures data integrity by verifying input.
  • Creates runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports.
  • Prepares forms and transmittals and distributes data as directed. Verifies information as requested.
  • Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.
  • Interfaces with reproduction department for required reproduction associated with copy and distribution requirements per project procedures.
  • Processes and maintains revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format.
  • Performs other duties as assigned.
  • May work on special projects.
  • May provide back up for other employees.

Health, Safety, and Environmental Responsibilities:

  • All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
  • Performing duties in a manner that protects personal and team health and safety
  • Participating in required HSE training, meetings, and reporting activities
  • Identifying and reporting hazards, near misses, and unsafe conditions
  • Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS:

  • High school diploma or GED.
  • Additional specialized courses in database management preferred.
  • Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
  • Experience in a project management or engineering environment preferred.
  • Computer skills with good knowledge of Microsoft Office.
  • Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
  • Ability to handle confidential or sensitive information or issues.
  • Ability to pay close attention to details.
  • Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled

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