The posting
Assists in the evaluation and management of the budget, legal contracts, standard operating procedures, maintenance, purchasing, and operations for the Central Services Department within the guidelines of generally accepted accounting principles, laws and ordinances, special guidelines for government accounting, and Augusta policies and procedures. Reports to the Director and works with directors, co-workers, elected officials, vendors, consultants, outside agencies, citizens and others to meet the needs of the department and help facilitate service delivery.
KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS:
- Assists with the overall planning, operation, and administration of the financial and purchasing functions of the department. Track purchase orders, contracts, and invoices to ensure accurate billing to expedite the procurement process. Assists with the coordination of the department’s strategic planning and development.
- Prepare the annual capital and operating budget for final presentation to the Director for approval. Conduct monthly analysis of budget to actuals, correcting any discrepancies. Process all related budget transfer requests, and provide monthly current budget reconciliation report to Director and Division Heads for review.
- Acts as a liaison between the Central Services Department, other Augusta, Georgia departments, vendors and contractors for financial reporting, budget assistance, billing inquiries, and other reporting matters.
- Create a standard operating procedure manual for dissemination to Departmental staff. Publish, maintain and provide all applicable updates.
- Performs other duties of a similar nature or level.
Position Specific Responsibilities:
- Responsible for training all standard operation policy and procedures for the department.
Education: BA/BS degree in Accounting, Finance, Business Administration.
Experience: Three (3) years in Accounting, Finance, or Business Administration.
Knowledge/Skills/Abilities:
- Ability to prepare financial reports and analyze data.
- Considerable knowledge of principles and practices of accounting, finance, budgeting, grant writing, management, and business administration.
- Proficiency in acquiring and maintaining skill sets on new and evolving financial and operational concepts.
- Knowledge of budget preparation, review, and analysis procedures.
- Knowledge of financial systems operations and generally accepted accounting practices.
- Knowledgeable in the concepts of maintenance agreements, lease agreements, strategic plans, and legal contracts.
- Proficiency in accuracy, managing multiple projects, establishing priorities, planning, organizing and making presentations.
- Ability to prepare financial reports and analyze data.
- Proficiency in principles of financial management and accounting systems.
- Mastery of interpreting relevant federal, state, and local laws and ordinances, department regulations, and Augusta policies and procedures.
- Mastery of documentation and problem solving.
- Good communication skills, both oral and written.
- Demonstrated ability to work with a team and/or independently.
- May supervise and/or train designated subordinate personnel.
- Experience with Microsoft Office Suite Knowledge of purchasing and contracting.
Licensing:
- Possession of a valid driver’s license with good driving history. If State license is other than Georgia or South Carolina, applicant must obtain a license in Georgia or South Carolina within 30 days of employment.
PERFORMANCE APTITUDES:
- Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.
- Human Interaction: Requires the ability to work with others to coordinate the more complex programs and more complex problems associated with the responsibilities of the job. Often represents the department and/or organization when dealing with others.
- Verbal: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information.
- Math: Requires the ability to perform calculations for essential job functions.
- Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.
- Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.
- Physical Abilities: Tasks require the ability to perform sedentary to light work. Tasks may involve extended periods of time at a keyboard or work station.
- Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
TRAINING & SUPERVISORY RESPONSIBILITY:
- More than ten staff,
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
