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Open nowPosted 33 days ago

Executive Assistant / Operations Associate (m/f/d)

autonomous-teaming19 open roles

Where
Munich (DEU)
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Your applicationOpen nowExecutive Assistant / Operations Associate (m/f/d)autonomous-teaming · Munich (DEU)

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  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on autonomous-teaming's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 33 days ago

The posting

What we offer

  • Responsible, interesting role close to the management
  • International, dynamic team with an agile mindset
  • A strong, collaborative culture
  • Opportunity to learn and personal growth
  • Team events and regular get togethers

Your mission

We are looking for a highly organized Executive Assistant to back one of our Founders in his daily business.

This role combines elements of a traditional executive assistant and a founder’s associate. Offering exposure to high-level meetings, strategic discussions, and business development activities.

The position requires someone proactive, trustworthy, and comfortable working in a fast-paced scale-up environment.

  • Support the Founder in managing daily priorities, calendar, and communications
  • Help prepare meetings by gathering information, drafting materials, and ensuring readiness
  • Take notes during meetings and track follow-ups to ensure execution
  • Assistin preparing presentations, reports, and internal documents
  • Coordinate internal and external meetings, including logistics and scheduling
  • Support travel planning and expense tracking
  • Collaborate with internal teams to ensure smooth day-to-day operations

Your profile

  • 2–5 years of experience in operations, coordination, consulting, research, or similar roles
  • Strong organizational and communication skills
  • Ability to manage multiple tasks and priorities in a structured way
  • Proactive mindset and willingness to take initiative
  • Experience supporting senior stakeholders or leadership
  • Exposure to calendar management, meeting coordination, or executive support
  • Experience preparing presentations or structured documents
  • Fluent in English and German

Nice to have

  • Interest in technology, defense, or public affairs
  • Experience in startups, scale-ups, or fast-paced environments

What else

  • Willingness to travel
  • Citizenship of a NATO member or close ally is required

Why us?

This is a unique opportunity to join a company early and play a key role in how it operates and grows. You will gain visibility across all areas of the business and develop skills that go far beyond traditional administrative support.

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