The posting
The Opportunity:
The Contract Analyst – State Government Contracts is responsible for leading, administering, coordinating, and supporting VWR’s State Government contract programs, with ownership of contract administrative efforts and customer relationships for major state and cooperative contract vehicles, including NASPO. This role ensures contractual requirements are monitored, reported, and executed in alignment with customer obligations, internal policies, and compliance expectations. The Contract Analyst serves as the primary point of contact for state government contracting entities and partners closely with Sales, Bids/Quotes, Pricing, Legal, Government Contracts leadership, and external customers to support contract performance, issue resolution, reporting accuracy, and continuous process improvement.
The ideal candidate is highly analytical, detail-oriented, and comfortable leading the State Government portfolio and managing time-sensitive contract administration activities in a fast-paced environment. This individual must be able to operate independently within defined business objectives while maintaining strong communication with internal stakeholders and state government customers.
How you will thrive and create an impact
- Lead contract administrative efforts for the State Government portfolio, including NASPO, ensuring contract requirements are executed accurately, timely, and in compliance with customer obligations.
- Serve as the primary VWR relationship owner and point of contact for NASPO and other state contracting entities, including lead state contract administrators and participating states.
- Manage the lifecycle of state and cooperative contracts, including participating addenda, renewals, extensions, amendments, and contract transitions.
- Own periodic sales reporting and administrative fee calculation and remittance for state and cooperative contracts, ensuring accuracy and on-time delivery.
- Take ownership of contract compliance issues by performing and communicating root-cause analysis to management and successfully implementing corrective action plans in collaboration with internal and external partners and customers.
- Perform analysis and complete reporting functions for assigned state government customers, including customer-specific reporting, fee requirements, and contract performance tracking.
- Perform contract modifications and administrative actions on assigned state government contracts, including completion and maintenance of customer pricing files.
- Proactively recommend tools, policies, and processes that enhance state government customer performance, contract compliance, reporting accuracy, and operational efficiency; assist in developing, auditing, and implementing such functionality.
- Provide supporting analytics to Sales leadership and the Government Contracts Manager to improve state government customer growth, profitability, and performance across NASPO and other state and cooperative contracts.
- Set priorities and direction for the State Government contract program in partnership with the Government Contracts Manager, including growth opportunities, risk mitigation, and process standardization.
- Partner with Bids/Quotes and Legal to coordinate state and cooperative contract solicitation responses, pricing submissions, and contract negotiations.
- Partner with Sales and Bids/Quotes teams to implement new agreements and ensure all aspects of contractual requirements are delivered to the customer.
- Train and assist internal partners to ensure customer reporting, administrative fee requirements, and other contract obligations are maintained and executed in compliance with VWR’s contracts.
- Proactively manage and measure assigned accounts against departmental metrics to drive business support, process improvement, and accountability.
- Maintain effective communication with internal stakeholders and external state government customers regarding contract requirements, reporting obligations, pricing files, timelines, and administrative actions.
- Support audit readiness, documentation accuracy, and contract file maintenance to ensure clear records of contract activity, decisions, actions, and customer communications.
- Serve as a subject matter expert for state contracting and provide guidance to internal partners; perform other duties as assigned in support of Government Contracts administration and operational excellence.
What we're looking for
- College degree or equivalent applicable experience required.
- Minimum of 5+ years of applicable experience in contracts, government procurement, pricing, customer contract operations, reporting, or a related business support function.
- State government procurement and contract administration background preferred.
- Knowledge of state procurement rules and cooperative purchasing programs preferred; familiarity with Federal Acquisition Regulations a plus, but not required.
- Strong Excel capabilities
- Experience managing state or cooperative purchasing contract vehicles such as NASPO ValuePoint or similar programs strongly preferred; federal contract experience (e.g., GSA, DLA eCAT) a plus.
- Excellent communication and analytical skills, with strong attention to detail and accuracy.
- Demonstrated ability to operate independently with broad general guidance against a framework of defined business objectives.
- Demonstrated ability to lead a contract portfolio, build and sustain relationships with government customers, and influence cross-functional partners.
- Ability to analyze data, prepare reports, maintain pricing files, and translate findings into actionable recommendations.
- Ability to navigate and effectively communicate with internal partners and external customers, including state government contract administrators and procurement officials.
- Ability to prioritize work and manage extremely time-sensitive deadlines.
- Ability to understand and comply with internal policies, contract terms, customer requirements, and reporting obligations.
- Ability to travel approximately 5% as business needs require.
Knowledge, Skills, and Abilities
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- High level of accountability, ownership, and follow-through on assigned contract administration activities.
- Leadership presence with the ability to represent VWR with state government customers and guide internal partners on contract requirements.
- Strong problem-solving skills with the ability to identify root causes, recommend corrective actions, and support implementation.
- Customer-focused approach with the ability to balance service, compliance, risk management, and business needs.
- Ability to work cross-functionally with Sales, Bids/Quotes, Pricing, Legal, Operations, Customer Service, and external customer contacts.
- Ability to identify process gaps and recommend practical improvements to increase efficiency, compliance, and customer performance.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.
Why Avantor?
Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.
The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.
We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!
Pay Transparency:
The expected pre-tax pay for this position is
$62,500.00 - $100,625.00
Actual pay may differ depending on relevant factors such as prior experience and geographic location.
EEO Statement:
We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.
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By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.
