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Open nowPosted 19 hours ago

Company Secretarial - Administrator

avega16 open roles

Where
London
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Your applicationOpen nowCompany Secretarial - Administratoravega · London

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The clock on this job

Early applications get read.

9.0% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
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  2. 3.9%3 days
  3. 9.0%7 days
  4. 15.5%14 days
  5. 34.1%30 days
This job: posted 19 hours ago

The posting

Your mission

  • Maintain statutory registers and company records in compliance with legal and regulatory requirements.
  • Maintain the client’s document management platform, ensuring that records are up to date at all times.
  • Handle end to end onboarding of new business and undertake AML, Know Your Customer and Client Due Diligence processes, including drafting documents to support submissions to the Business Risk Committee.
  • Undertake set up processes, such as setting up internal records, drafting contracts, incorporating UK companies and co-ordination of UK/local bank accounts.
  • Review and finalise statutory filings.
  • Act as a primary contact for clients on operational matters, including taking part in and leading client calls, taking ownership of trackers and discussing processes with the client, with refinements if necessary.
  • Support the organisation and documentation of board and shareholder meetings, including preparing agendas, minutes, and board packs, coordinating and supporting board meetings, with the opportunity to lead meetings where appropriate
  • Liaise with internal and external stakeholders to ensure timely and accurate KPI reporting.
  • Assist in drafting client invoices and processing payments.
  • Identify and recommend improvements to operational processes, technology and working practices.
  • Provide/arrange administrative support to the Company Secretarial team ensuring timely and accurate delivery of our services to the client.
  • Undertake project-based tasks, internal or external, where necessary.

Your profile

  • 1-4 years’ experience in company secretarial practice.
  • A strong interest in company secretarial practice, compliance, and regulatory matters.
  • Excellent written and verbal communication skills.
  • Strong organisational and time management abilities with high attention to detail and accuracy.
  • Ability to work independently and as part of a team, taking initiative when required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • A professional and proactive attitude with a willingness to learn and grow.
  • Strong leadership potential.
  • Strong knowledge of UK company law, governance, Companies House filings and entity administration
  • Part-qualified with CGI or actively working towards the qualification.

What you can expect

  • Training Program: Opportunities to attend workshops, seminars, and networking events relevant to governance and compliance
  • Professional Development: Support for pursuing relevant professional qualifications (e.g., CGI) including exam leave and financial assistance.
  • Career Progression: Clear development path with regular performance reviews and opportunities for internal advancement.
  • Exposure to Clients: We manage complex cross-border transactions for global private equity firms and established companies across the infrastructure, retail, media, healthcare, telecommunications, and manufacturing industries and delivering flexible, solution-driven support throughout the entire lifecycle of our clients' businesses.
  • Collaborative Environment: A supportive team culture where continuous learning and knowledge-sharing are encouraged.

Our benefits include:

  • Competitive salary with annual reviews
  • Excellent private health care benefits which differentiate us from the market
  • 30 days holiday per annum
  • Good work-life balance and supportive working hours
  • Active sports, events and social committees across our offices
  • 24/7 mental, physical, emotional and financial wellbeing support through our Employee Assistance Programme
  • Office dog on some Fridays to provide a lift to morale

About us

AVEGA is a leading provider of fund and corporate administration services, offering tailored solutions to clients in the financial and corporate sectors. From our roots in Luxembourg, and as a newly established part of the AVEGA Group, AVEGA UK has expanded into London to better serve our growing international client base. Leveraging the expertise of our two founding UK Managing Directors, we are actively building a dynamic UK-based team. We manage complex cross-border transactions for global private equity firms and established companies across the infrastructure, retail, media, healthcare, telecommunications, and manufacturing industries and delivering flexible, solution-driven support throughout the entire lifecycle of our clients' businesses. As an independent firm, AVEGA collaborates with major audit firms, banks, and law firms to deliver high quality comprehensive support. We are committed to developing talent and offering comprehensive training to nurture future governance professionals.

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