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Open nowPosted 36 hours ago

Executive Assistant

Avispa Technology27 open roles

Pay
$40 an hour
Where
Burbank, CA, US
Work mode
On site
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Your applicationOpen nowExecutive AssistantAvispa Technology · Burbank, CA, US

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. Avispa Technology postings stay open a median of 3 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 36 hours ago

Avispa Technology median: 3 days open

The posting

Executive Assistant PMOUNTJP00001864

  • Hourly pay: $40/hr
  • Worksite: Leading digital streaming network (Burbank, CA 91502 - Onsite)
  • W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
  • 40 hours/week, 9 Month Assignment, (Possible extension/conversion)

A leading digital streaming network seeks an Executive Assistant to support two Vice Presidents in its original programming group, serving as a key liaison with internal teams and external partners, including agents, managers, producers, and talent.

Executive Assistant Responsibilities:

  • Manage complex calendars for two executives, balancing shifting priorities and anticipating conflicts, and coordinate internal and external meetings, pitches, conference calls, and video conferences across multiple schedules and time zones.
  • Manage incoming calls and correspondence, communicating priorities and ensuring timely follow-up, welcome visitors and coordinate in-person meeting logistics, and build strong working relationships with executive offices, internal departments, and external partners.
  • Prepare meeting materials, maintain agendas, and track action items, and arrange travel, prepare itineraries, and submit accurate expense reports on time.
  • Organize and maintain project files, scripts, submissions, contact lists, and development and current-series tracking documents, and track incoming materials, deadlines, and outstanding requests to keep projects moving.
  • Provide logistical support for screenings, table reads, and other department activities, and handle sensitive business, creative, and personnel information with professionalism and discretion.

Executive Assistant Qualifications:

  • 2+ years of administrative or executive support experience, preferably in entertainment.
  • Bachelor's degree.
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as video conferencing platforms.
  • Excellent organizational skills and attention to detail, with the ability to manage multiple priorities accurately.
  • Strong written and verbal communication skills, along with sound judgment and discretion with confidential information.
  • Demonstrated interest in television, storytelling, and the entertainment industry.
  • Agency desk experience is preferred.
  • Experience supporting multiple executives and managing high-volume calendars and calls is preferred.
  • Familiarity with television development, production, and the agency and management landscape is preferred.
  • Experience coordinating with agents, managers, producers, talent, and senior executives is preferred.

Shift:

  • 9:00 AM to 6:00 PM, with flexibility needed some days.
  • About 5 hours/week of overtime expected.
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