The posting
The Facilities Officer is responsible for coordinating and overseeing the day-to-day facilities operations, maintenance, bookings, inventory, and safety arrangements across all designated BRMC premises, including BRMCLL at Barker and Vanda locations, and Oasis.
The job holder is required to work 44 hours per week on a 5.5-day work week including one weekend (Saturday half day & Sunday) on a rostered shift basis. Occasional evenings, public holidays, and special event duties may be required, together with 24-hour standby availability to respond to fire, security, or lift alarms. Such duties will be kept to a minimum where possible, with appropriate time-off-in-lieu provided.
MAIN DUTIES AND RESPONSIBILITIES:
Facilities Management & Maintenance
1.Property Maintenance: Oversee the upkeep and maintenance of all designated church premises to ensure that facilities and equipment remain safe, functional, and operationally ready.
2.Routine Inspections: Conduct daily walkthroughs and site audits to maintain high standards of cleanliness, safety, and order; promptly escalating repair needs to the Property Manager.
3.Contractor Management: Coordinate and monitor external contractors carrying out maintenance, servicing, and repair works to ensure that work is completed safely and in accordance with agreed requirements and standards.
4.Building Systems Maintenance & Compliance: Manage the routine servicing, inspection, and regulatory validation of critical building systems, including:
a. Fire Safety System: Coordinate the testing and validation of fire protection and life-safety equipment.
b. Security Systems: Coordinate the maintenance and testing of security door access controls and CCTV surveillance networks.
c. HVAC Systems: Arrange regular servicing and preventive maintenance of the air-conditioning system.
d. Electrical Infrastructure: Coordination of Licensed Electrical Worker (LEW) inspections and validation for the main electrical switchboards.
e. Water Systems: Arrange scheduled cleaning, sanitization, and testing of water tanks.
f. Maintain relevant service records, inspection reports, and compliance documentation, and escalate outstanding issues to the Property Manager.
5.Office Equipment Maintenance: Coordinate the scheduled regular servicing for general office equipment including copiers, Laminating Machine, shredders and water dispensers and other equipment. Manage and replenish operational consumables to minimize downtime.
6.Vendor & Quote Evaluation: Source and evaluate competitive vendor quotations for equipment repairs, serving and new equipment purchases, oversee the off-site servicing process when required.
7.Event & Venue Logistics: Coordinate closely with church staff and contract workers to prepare venue and equipment and other logistical requirements for church services, ministry activities, and special events.
8.Cleaning Services Oversight: Oversee the outsourced cleaning contractor to ensure impeccable cleanliness across all church venues, offices, and pantries.
Facilities & Equipment Bookings
1.Facilities Scheduling: Administer and coordinate bookings of church premises through Planning Center Online (PCO). Identify and resolve scheduling conflicts.
2.Room & Equipment Allocation: Coordinate room assignments and the allocation, preparation and return of equipment for ministry activities, church services, and events.
3.Cross Department Coordination: Work closely with the Worship & Music team, IT Department, and other relevant teams to coordinate the availability and allocation of audio-visual (AV), IT, and other shared resources for church activities.
4.External Stakeholder Liaison: Coordinate with external entities including MCS, ACS, and Oldham Hall, to coordinate and secure bookings of external facilities for church-related activities, where required.
5.Calendar Management: Maintain accurate and up-to-date facilities booking records and provide weekly updates on premises bookings through the PCO church calendar.
Inventory & Asset Management
1.Asset Register/Tagging: Maintain an accurate and up-to-date register of church and ministry-specific equipment under the department's care. Work with the Finance Department to coordinate asset tagging, record updates.
2.Physical Stock takes & Asset Verification: Lead annual physical stock takes of all property-managed equipment in collaboration with the Finance Department.
3.Inventory Control & Asset Tracking: Monitor inventory levels and coordinate the timely replenishment of supplies under the Property and Facilities Department. Maintain accurate records of stock received, issued, and remaining, and track the movement, deployment, loaning, and return of church equipment to ensure proper accountability and availability.
4.Operational & Hospitality Supplies: Monitor and replenish hospitality supplies, pantry refreshments, and cleaning materials for Sunday services and daily operations.
Safety Management
1.Workplace & Event safety
Support the implementation of BRMC's workplace safety and safe management procedures. Conduct routine checks, identify potential hazards, and coordinate appropriate corrective actions or escalate safety concerns to the Property Manager.
2.Event Safety Coordination
Monitor safety arrangements for church services and large-scale events, including weddings and baptisms, to ensure compliance with applicable safety requirements and established church procedures. Coordinate with relevant staff and contractors to address potential risks, maintain clear access and evacuation routes, and respond appropriately to safety incidents.
Administrative & Operational Support
1.Records & Documentation
Maintain accurate records of maintenance schedules, service reports, contract or activities, quotations, facilities bookings, inventory movements, and other relevant operational documents.
2.Parking Coordination
Liaise with school security to reserve and coordinate guest parking allocations for church visitors.
3.Other Duties
Perform other duties and responsibilities as assigned by the Pastor-in-Charge (PIC)and/or Supervisor in support of the church's operational and facilities’ needs.
QUALIFICATIONS & REQUIREMENTS
•GCE O-Level qualifications or equivalent and above.
•Certification infacilities management / Building Project Management, or other closely related fields.
•At least two years of relevant experience in facilities management, building maintenance, property operations, inventory management or a related role.
•Ability to work independently with minimal supervision and manage multiple tasks effectively.
•Strong oral and written communication skills, with the ability to work collaboratively with staff, contractors, external stakeholders, and lay congregants.
•Able to manage conflict professionally and with humility and respect.
•Competent in Microsoft Office word processing, excel, and PowerPoint.
•Good organizational, administrative, planning, and time-management skills, with the ability to meet deadlines.
