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Open nowPosted 10 days ago

Office Manager

Barnhart Crane & Rigging110 open roles

Where
Philadelphia, Pennsylvania, United States
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Your applicationOpen nowOffice ManagerBarnhart Crane & Rigging · Philadelphia, Pennsylvania, United States

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Barnhart Crane & Rigging's own form.

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The clock on this job

Early applications get read.

7.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.7%1 day
  2. 3.5%3 days
  3. 7.8%7 days
  4. 14.6%14 days
  5. 34.1%30 days
This job: posted 10 days ago

The posting

Position Summary: The Office Manager serves as the central point of coordination for all branch administrative and operational support functions. This role ensures smooth day-to-day operations by managing office systems, financial processes, compliance requirements, and employee administration.

Key Responsibilities:

  • Employee Administration & ComplianceOversee new hire onboarding, including IT and HR setup, Fit-for-Duty (FFD) scheduling, and DOT/background checks.
  • Maintain and communicate upcoming expirations for critical qualifications (BCR Qual Cards, CDL licenses, CDL Med Cards, NCCCO certifications).
  • Manage PTO calendar and submit weekly time for all branch employees.
  • Financial ManagementHandle branch receivables: prepare invoices, send to customers, and follow up on outstanding payments; maintain payment portal accounts for key customers.
  • Manage branch payables: receive, code, and enter invoices into IFS; resolve payment issues or defaults promptly.
  • Process bi-weekly credit card transactions and reconcile statements.
  • Procurement & Office OperationsOversee procurement of office and shop supplies, including Amazon orders.
  • Generate and maintain job files; assist with project management tasks such as timesheet reviews, vendor coordination, permits, and travel arrangements.
  • Post monthly safety meetings and materials.
  • Team LeadershipSupervise one part-time administrative assistant responsible for Fuelman, CLC, and Visa statement reconciliations, voicemail management, and other assigned duties.
  • Additional ResponsibilitiesEnsure compliance with company policies and safety standards.
  • Perform other administrative duties as assigned by the Branch Manager.

Required Qualifications:

  • Proficiency in Microsoft Office Suite and familiarity with ERP systems (IFS preferred).
  • Strong organizational skills with the ability to multi-task and prioritize effectively.
  • Excellent written and verbal communication skills.
  • Valid driver’s license required.
  • Self-motivated, detail-oriented, and team-oriented.
  • Ability to plan, organize, and execute daily requirements independently.
  • Must pass drug test, fit-for-duty test, and background check.

Barnhart Offers:

  • Competitive salary based on experience, plus performance-based bonus
  • Comprehensive benefits package, including:Family Medical, Dental, and Vision Insurance
  • Barnhart CARES program, offering family support and community service opportunities
  • 401(k) program with up to 10% company match
  • Paid Time Off (PTO) and additional leave benefits

PURPOSE – Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

MINDS OVER MATTER – Barnhart has built a reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in North American industry.

NETWORK – Barnhart has built teams that form one of our industry’s strongest networks of talent and resources with over 70 branch locations across North America working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

CULTURE – Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran

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