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Open nowPosted yesterday

Henderson - Aviation Administrator

Barrick Mining Corporation444 open roles

Where
Henderson, NV, United States
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Your applicationOpen nowHenderson - Aviation AdministratorBarrick Mining Corporation · Henderson, NV, United States

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The clock on this job

Early applications get read.

13.8% of postings close within 7 days. Measured by our own scanner across the market. Barrick Mining Corporation postings stay open a median of 18 days.

Share of postings closed within
  1. 2.2%1 day
  2. 4.7%3 days
  3. 13.8%7 days
  4. 22.3%14 days
  5. 37.8%30 days
  6. 59.0%60 days
This job: posted yesterday

Barrick Mining Corporation median: 18 days open

The posting

Job Description

Position Description:

Serve as the primary operational and administrative anchor for a small, agile flight department. This role directly handles flight scheduling, passenger manifests, and crew coordination to ensure seamless executive travel.

Responsibilities:

Flight Scheduling & Passenger Logistics

  • Multi-Aircraft Scheduling: Coordinate and maintain the flight calendar for both the turboprop and the medium jet, balancing maintenance downtime and crew availability.
  • Manifest Management: Build, verify, and distribute accurate passenger manifests in compliance with company protocols.
  • Catering & Ground Coordination: Arrange ground transportation and hotel accommodations tailored to executive preferences.
  • Customs & International Documentation: Prepare necessary customs paperwork and passenger documentation for domestic and international flights.

Department Administration

  • Crew Support: Dispatch flights from Henderson, track and log crew flight hours, duty times, and upcoming training renewals or medical validations.
  • Expense & Invoice Tracking: Process department invoices, reconcile fuel bills, create Pos and manage expense reports for flight crews.
  • Records Maintenance: Securely maintain aircraft logs, maintenance records, and department safety documentation.
  • Corporate Liaison: Act as the central point of contact between executive assistants at head office and the flight crew.
  • Logistical support: Occasionally will be required to make deliveries or pickups at head office, shipping company etc.

Qualifications:

  • Experience: 2+ years of administrative experience, ideally within a corporate flight department, FBO (Fixed-Base Operator), or charter environment.
  • Technical Skills: Proficiency with standard office suites (Microsoft 365, Google Workspace). Aviation scheduling software (e.g., FOS, Bart, Fl3xx or similar flight logging tools) considered an asset.
  • Core Competencies: Exceptional attention to detail, strong problem-solving skills for last-minute schedule changes, and strict adherence to passenger confidentiality.

Thank you for your application, however, only those selected for an interview will be contacted.

#LI-TM1

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