The posting
Job Description
A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
Baylor University is seeking an Assistant Director of Experiential Engagement plays a key leadership role in supporting the mission of the University by planning and executing meaningful donor experiences that foster strong relationships and support fundraising goals. This position collaborates with internal and external stakeholders to implement donor recognition strategies, manage high-level volunteer engagement, and support special fundraising initiatives. The Assistant Director will contribute to strategic donor engagement efforts, support targeted campaigns, and ensure that key constituents are connected to the University in impactful and lasting ways.
A Bachelor's degree and one year of relevant work experience are required. A Master’s degree and three years of relevant work experience are preferred.
A combination of education and experience will be considered in lieu of one another.
A valid US Driver License with a clear driving record of at least two years is required.
Must be able to travel outside of the state of Texas.
All applicants must be currently authorized to work in the United States on a full-time basis.
What You Will Do
- Provide on-site leadership and logistical support for donor and alumni engagement events, both on campus in Waco and at regional events across the U.S. (frequent nights and weekends required)
- Serve as a key representative of the University at major donor events, oversee event execution, manage logistics, and ensure a high-quality experience for guests
- Supervise event setup and breakdown, coordinate on-site vendors (e.g., A/V, catering, florists), manage event check-in and reception areas, and lead training and coordination of staff and volunteers involved in event support
- Oversee the organization and management of digital assets and documentation related to donor engagement events using University systems (e.g., EPIC, Vision, Ignite) and tools such as Microsoft Excel
- Maintain accurate records of event planning and execution, actively track budgets, expenses, and invoices, manage guest list data, and monitor event-related communications
- Contribute to the development of strategic event plans aligned with institutional priorities and provide cross-functional support to team members involved in planning and executing engagement initiatives
- Ensure efficient workflows and data integrity to support high-impact donor engagement efforts
- Contribute to the development and refinement of event-related communications by drafting, editing, and proofreading clear, accurate, and brand-aligned materials—including invitations, itineraries, name tags, and event collateral
- Collaborate closely with University marketing and branding teams on the production of high-visibility communications, ensuring alignment with institutional messaging and visual identity standards
- Provide oversight of print and digital materials for accuracy and consistency, and support the timely production and quality control of all donor engagement event assets
- Design and implement strategic, personalized follow-up experiences for major donors in collaboration with senior Advancement leadership
- Utilize creative approaches and data-informed insights to deliver meaningful post-event or post-gift touchpoints that align with the University’s philanthropic goals and donor stewardship strategies
- Perform all other duties as assigned to support Baylor’s mission
- Ability to comply with university policies
- Maintain regular and punctual attendance
What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
About Us
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.
