The posting
Job Description
Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned.
Responsibilities
EXAMPLES OF DUTIES:
- Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
- Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables.
- Prepares, distributes, collects, records, processes, arranges, compiles, files, and maintains data related to student testing, deportment, accidents, enrollment, orientation, suspensions, insurance, withdrawals, medical data, instructional media, and a variety of other school business-related operations.
- Performs typing assignments with required skill and accuracy. Processes and records work which is often of a confidential nature.
- Sets up and operates automated scheduling and attendance procedures; keeps a current file maintenance system for all schedule, attendance, and interim reports in a systematic filing scheme.
- Registers new students, assists with student orientation, may set up and maintain bus schedules. Processes incoming and outgoing record folders; maintains class and school enrollment data. Maintains data on the Student Testing and Registration System (STARS) system.
- Greets visitors, answers inquiries and/or directs them to appropriate school personnel. Works with parents, social services, law enforcement personnel, and other visitors, furnishing and obtaining information in accordance with the schools’ operational procedures and confidentiality requirements. Handles telephone calls; furnishes and receives information or directs call to proper person or office.
- Processes incoming and outgoing mail. Obtains and calls in daily lunch count. Maintains small fund for making student loans. Assists students with their personal problems, e.g., missing bus, lost and found, etc. Obtains substitute teachers when required. May assist in library. Maintains supply of and controls issuance and return of keys for school facilities and equipment.
- Arranges team and parent-teacher conferences. Responsible for team notices and minutes.
- Makes arrangements for field trips, obtains parental permission, charters transportation vehicles, determines cost, and may collect fees from students.
- May schedule use of school facility by school related and outside groups. Processes required forms, computing and entering standard fees. Notifies appropriate personnel for custodial and/or technical coverage.
- May maintain inventory of school materials and standard office supplies; obtains needed supplies as required.
- May be the principal’s designee for administering prescribed medication and attends to the health needs of students during the absence of the nurse, excluding situations where there is exposure to blood and bodily fluids.
- Operates various office equipment including PC’s, photocopying equipment, duplicating machines, laminator, etc. May perform routine maintenance and arrange for service and/or repair of equipment.
- Prepares and maintains up-to-date records of all students on class list and attendance record/reports.
- Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records
- Assists with the preparation of instructional requests including end of semester exams, tests, and other such materials as assigned.
- Provides back up assistance to other office clerical personnel to maintain efficient office operations at all times.
- Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
- Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
- Performs other duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
Education, Training, and Experience: Possession of a high school diploma or equivalent. Three years of secretarial and/or clerical work experience.
Note: Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the class may be considered.
Knowledge, Skills, and Abilities:
- Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of word processing, spreadsheet, and database software applications. Knowledge of office equipment.
- Skill in performing secretarial and clerical duties. Skill in maintaining records and preparing reports. Skill in composing correspondence. Skill in applying established policies and procedures to work problems. Skill in taking dictation (any method.)
- Ability to establish and maintain effective working relationships with students, parents, administrators, staff, and the public. Ability to communicate clearly and effectively. Ability to appropriately maintain confidential information and records.
Citizenship, residency or work VISA in United States required.
CONDITIONS OF EMPLOYMENT: May be required to work additional hours with little or no notice.
SALARY: Grade 02/ESPBC, $23.24-$42.19 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical and Classified Employees Represented by ESPBC, Effective July 1, 2026.
Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll.
OTHER COMPENSATION: This position may also be eligible for comp time as per the ESPBC Master Agreement and Memorandum of Understanding. Visit the BCPS website for additional information at https://www.bcps.org/cms/One.aspx?portalId=2828&pageId=69996497.
FLSA: Exempt
RETIREMENT: Eligible for the Maryland State Retirement System
BENEFITS: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.
Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement
This document describes the duties and responsibilities of a position. It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.
Application Instructions Please read and carefully follow the instructions provided below.
- Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
- Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted.
- Be sure to account for all periods of employment and unemployment. Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered. A resume will not be the only document considered in determining your qualifications for a position.
- You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or position which requires Licensure/Certification.
Proof of Licenses, Certifications and Education:
- Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable only at the application stage. Official transcripts must be provided only after you have accepted a contingent offer.
- Failure to submit proof of Licenses, Certifications and Education may result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with your application.
Proof of Degree Equivalency:
- Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from a MSDE approved Foreign Transcript Evaluation Agency. This information is located on the MSDE website at https://marylandpublicschools.org/about/Pages/DEE/Certification/Foreign-Transcript-Evaluation-Agencies.aspx
Pre-Employment Requirements:
- All people employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
- If you have military experience, you will be asked to provide a copy of DD214.
- Official transcripts will be required upon hire and must be sent via Escript/clearinghouse from your university.
- Some positions will require employees to undergo a physical examination.
- All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
- Additional job verification will be required for salary credit.
Contact Information
Office of Temporary and Support Services
Email: [email protected]
Phone: 443-809-895
