The posting
Job Description
Job Summary:
The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s).
The work associated with this position is performed onsite at one or more BDO offices.
Job Duties:
- Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
- Completes annual office budgets and monitor expenditures to ensure compliance with budget
- Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
- Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
- Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
- Other duties as required
Supervisory Responsibilities:
- Supervises the day-to-day workload and oversight of administrative team members
- Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate, and assists in the development of goals and objectives to enhance their professional development
- Ensures administrative team members are trained on all relevant software, resources, and processes
Qualifications, Knowledge, Skills and Abilities:
Education:
- High school diploma, GED, or equivalent, required
- Bachelor’s degree, preferred
Experience:
- Two (2) or more years of management experience or five (5) or more years of administrative experience, required
- Experience in a professional services firm, preferred
- Prior project management experience, preferred
- Prior administrative experience, preferred
Software:
- Proficiency in Microsoft Office Suite, required
- PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
- Adobe Acrobat experience, preferred
Other Knowledge, Skills & Abilities:
- Committed to working onsite at one or more BDO offices
- Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel
- Solid judgment and reasoning skills
- Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues
- Strong management and delegation skills to effectively lead and direct administrative team
- Ability to maintain a professional demeanor and level of patience when dealing with difficult situations
- Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details
- Capable of successfully multi-tasking while working independently or within a group environment
- Ability to conduct meetings, deliver presentations and speak in front of groups
- Ability to demonstrate support for Firm goals, objectives and initiatives
- Ability to have a proactive approach to problem-solving by providing effective solutions
- Ability to generate and produce various reporting in software systems
- Ability to manage high confidentiality information
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
California Range: $77,000 - $128,000 Colorado Range: $75,000 - $90,000 Maryland Range: $90,000 - $115,000 Minnesota Range: $75,000 - $90,000 NYC/Long Island/Westchester Range: $95,000 - $120,000 Washington Range: $85,000 - $95,000
About Us
At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.
Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.
BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.
As technology continues to shape how we work, BDO values the ability to apply generative and agentic AI solutions to develop work products, improve workflows and identify potential risks. Across our firm, we emphasize professional judgment in validating AI-generated outputs for accuracy, quality, and compliance.
We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.
Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more!
*Benefits may be subject to eligibility requirements.
Equal Opportunity Employer, including disability/vets Click here to find out more!
