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Open nowFirst seen 2 days ago

Executive Assistant, Mandarin speaking

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Where
Hong Kong, Hong Kong SAR, Hong Kong
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Your applicationOpen nowExecutive Assistant, Mandarin speakingBegin your journey · Hong Kong, Hong Kong SAR, Hong Kong

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Begin your journey's own form.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Job Summary

To play a crucial role in providing comprehensive administrative support to the Executive Teams, ensuring smooth operations and effective communication within the organization

Responsibilities

  • Provide high-level administrative support to the Executive Teams, including managing calendars, scheduling meetings, arranging travel, and coordinating logistics for executive events and conferences.
  • Handle all incoming and outgoing communications on behalf of the Executive Teams, including emails, phone calls, and written correspondence, ensuring timely responses and appropriate follow-up actions.
  • Prepare meeting agendas, take accurate minutes, and distribute meeting materials. Coordinate and schedule executive team meetings, ensuring all necessary resources and materials are available in advance.
  • Maintain and organize executive team files, records, and documents, ensuring confidentiality and easy retrieval when needed.
  • Coordinate travel arrangements for the Executive Teams, including flight bookings, hotel accommodations, transportation, and visa applications, ensuring smooth and efficient travel experiences.
  • Assist in managing the Executive Teams budgets and expenses, including tracking expenditures, processing invoices, and reconciling financial records.

Requirements

  • Fluent in Mandarin speaking, English and Chinese Word Processing.
  • Maintain strict confidentiality with good work ethic and morals, and exercise good judgment.
  • Strong verbal and written communication skills.
  • Outstanding attention to detail.
  • Able to work under pressure in a fast-paced environment.
  • Approachable and calm, with strong interpersonal skills.
  • Proficiency with Microsoft Office suite (including Outlook, Word)
  • 2 years in an Executive Assistant or similar role for multinational firms.
  • Bright Mainland Chinese graduate from the Universities in HK with no Executive Assistant exposure would also be considered.
  • IANG applicant welcome.

#Mandarin #Native Mandarin #Executive Secretary #Executive Assistant #Office Manager #IANG

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