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Open nowFirst seen 3 days ago

Reception Administrative Assistant

beovexis39 open roles

Where
San Jose, California, United States, Remote
Work mode
Remote
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Your applicationOpen nowReception Administrative Assistantbeovexis · San Jose, California, United States, Remote

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Top Financial Services firm located in NYC is seeking a an Administrative Receptionist to directly support their team. This role will provide administrative assistance with scheduling, calendar management, data analysis, and other routine administrative tasks.

Salary: 75-90K base plus bonus

MUST be fully vaccinated against COVID-19

Responsibilities:

  • Answer phones and greet visitors
  • Order lunches/breakfasts for meetings
  • light coordinate and schedule appointments, conference room bookings, and meetings for management team and partners
  • Make coffee, stock fridge, maintain supplies and food and beverages, run dishwasher
  • Accounts payable, setting up wire transfers, liaising with clients
  • Sort/distribute mail, process FedEx shipments
  • Process and submit expense reports
  • Greet visitors, answer phones, respond to general inquiries, etc.
  • Coordinate domestic and international travel arrangements and itineraries for management team including ground transportation, flights, hotels, and reservations
  • Prepare and distribute letters, reports, presentations, and other communications when requested
  • Assist on additional ad-hoc projects when necessary

Requirements:

  • Bachelors degree required
  • Minimum of 3 years' experience in a related job function
  • Excellent written and verbal communication skills
  • Highly organized and able to prioritize multiple tasks in a fast-paced environment
  • Professional demeanor with ability to exercise sound judgement with minimal supervision
  • Experience with PeopleSoft Financials and Amex preferred
  • Advanced proficiency in Microsoft Office Suite
  • Must be fully vaccinated against COVID-19
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