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Open nowFirst seen 20 hours ago

Operations Coordinator (Hybrid/Remote Eligible + Internship Eligible)

Big Duck Applied Sciences8 open roles

Where
Boulder, Colorado, United States, Remote
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Your applicationOpen nowOperations Coordinator (Hybrid/Remote Eligible + Internship Eligible)Big Duck Applied Sciences · Boulder, Colorado, United States, Remote

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  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Big Duck Applied Sciences's own form.

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 20 hours ago

The posting

BDAS is seeking an Operations Coordinator to manage the administrative backbone of our consulting and R&D business — from onboarding contractors and employees to vendor management, billing, and contract compliance. This role is critical to keeping our fast-moving mix of government and commercial engagements running smoothly.

Location: Boulder, CO (Hybrid/Remote-eligible)

Responsibilities

  • Manage onboarding/offboarding for new employees, contractors, and subcontractors (paperwork, access provisioning, compliance documentation)
  • Coordinate billing and invoicing across client and government contracts, including tracking deliverables tied to payment milestones
  • Manage vendor and subcontractor relationships, including teaming agreements, MSAs, and NDAs
  • Maintain compliance records for government contracting requirements (e.g., NDC status, security/export control documentation)
  • Support internal operations processes — timekeeping, expense tracking, and contract file management
  • Coordinate logistics for trade shows, conferences, and other business development events
  • Liaise with finance/accounting on invoicing schedules and vendor payments

Qualifications

  • Bachelor's degree in Business Administration, Operations Management, or related field (or equivalent experience)
  • Experience with contractor/vendor onboarding and administrative coordination
  • Familiarity with billing/invoicing processes, ideally in a consulting, R&D, or government contracting environment
  • Strong organizational skills and attention to detail across multiple concurrent contracts
  • Bonus: experience with government contracting compliance (DFARS, FAR) or HR/recruiting software (e.g., Manatal)

Internship Opportunity: An internship track is also available for this role. A completed degree is not required for internship candidates — current students and early-career applicants with relevant coursework, projects, or experience are encouraged to apply and to note their interest in the internship in their application.

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