The posting
Big Ideas is a fast growing startup based in Manila servicing clients based in the United States by helping them outsource their operations and other business processes to the Philippines. We partner with established US businesses—including premier real estate and property management firms—to connect them with world-class Filipino talent. We are seeking a meticulous, proactive, and detail-oriented remote Bookkeeper / Accounting Assistant (PART-TIME) to provide vital financial and administrative support for our US-based client. In this role, you will help maintain clean, audit-ready financial records across a diverse portfolio of residential and multifamily properties. Reporting directly to the Controller, your daily contributions in property billing, utility management, and accounts payable triage will directly impact operational efficiency, vendor trust, and owner satisfaction. This is a part-time contractual, freelancer position for a trial period of 3 months while working at home. If you are a highly motivated and detail-oriented individual with experience and qualified based on the criteria below, we encourage you to apply. Upon successful completion of the evaluation period, the contractor's performance will be reviewed, potentially leading to a contract renewal. JOB DESCRIPTION Property Accounting & Billing Operations Operational Billings: Accurately post and allocate billings for on-call maintenance, snow removal, turn cleaning, landscaping, and specialized contractor services. Day-to-Day Ledger Maintenance: Assist with daily bookkeeping entries, expense classifications, and transaction tracking for small multifamily properties. Utility & Auto-Pay Management: Monitor, track, and reconcile recurring online utility accounts (water, gas, electric) to guarantee timely auto-payments and prevent late penalties or service interruptions. Distributions & Deposit Accounting: Support the finance team in calculating monthly property owner distributions and determining annual resident security deposit interest in compliance with local guidelines. Accounts Payable (AP) Support & Coordination Discrepancy Triage: Collaborate directly with third-party processing partners (such as the Planet Synergy team) to review invoices, flag data-entry mismatches, and resolve billing discrepancies. Vendor Liaison: Actively communicate with service providers and utility companies to request revised invoices, clarify billing questions, and confirm receipt of payments. Payment Verification: Verify that all supporting documentation, approvals, and general ledger coding align with company accounting policies prior to disbursement. Documentation, Reconciliations & Compliance Audit-Ready Recordkeeping: Organize and maintain digital accounting files, receipts, bank statements, and vendor records within cloud drives and property management databases. Account Reconciliations: Assist the Senior Property Accountant and Controller with monthly cash, credit card, and balance sheet account reconciliations. Team Communication: Maintain active, daily communication via Slack, Zoom, and Google Workspace to provide status updates and raise workflow roadblocks promptly. Requirements REQUIRED (MUST HAVE): Education: At least two (2) years of undergraduate or community college education in Accounting, Financial Management, Business Administration, or an equivalent field. Relevant Experience: Minimum of 1–2 years of hands-on experience in bookkeeping, accounting assistance, banking operations, or accounts payable processing. Technical Accounting Foundation: Solid working knowledge of fundamental bookkeeping principles, including invoice verification, general ledger coding, expense tracking, and account reconciliations. Excel & Productivity Tools: Competency in Microsoft Excel (data sorting, sum/subtotal formulas, basic lookup functions) and everyday proficiency with Google Workspace (Docs, Sheets, Drive). Communication & Collaboration: Excellent written and verbal English communication skills, with experience using team messaging tools such as Slack and Zoom. Attention to Detail: High degree of numerical precision, analytical discipline, and an ability to spot anomalies in invoices and ledgers. Home Office Setup: A fully functional desktop or laptop, a quiet distraction-free workspace, and a stable internet connection (minimum 100 to 200 Mbps with a reliable backup option). PREFERRED QUALIFICATIONS (NICE TO HAVE): Industry Platform Knowledge: Hands-on experience with AppFolio Property Manager or comparable real estate accounting software (e.g., Buildium, Yardi, RealPage). Industry Background: Prior experience supporting US-based clients, specifically within property management, real estate brokerage, or leasing operations. Partner/Vendor Coordination: Prior exposure to working with outsourced data-entry teams or cross-border accounting operations. AI & Automation Literacy: Familiarity with modern AI productivity tools to accelerate data structuring and administrative correspondence. REQUIREMENTS FOR REMOTE WORK: Eligible to work as a remote freelancer legally or as a contractor based in the Philippines Natural-born Filipino citizen or Foreigner with a working VISA or permit to work in the Philippines legally. Has own computer or laptop capable of handling the rigorous demands of work. Has a fast and reliable internet connection at home (at least 200-300 MBPS) Has a quiet and distraction free work environment at home. Willing to work in graveyard shifts or changing shift US schedules. HOURS OF WORK Work from home. PART-TIME freelancer, contractual position 9:00AM to 1:00PM EST Mondays to Fridays 20 hours guaranteed paid shift in a week US Holidays off and unpaid PH Holidays are normal working hours / days during the evaluation period Any overtime needs to be pre-approved by the client Benefits COMPENSATION: $6 to $8 per hour GROSS rate depending on experience. Payroll is disbursed once a month. TAXATION: As per Philippine Bureau of Internal Revenue (BIR) regulations, professional fees for self-employed individuals are subject to a 5% or 10% Expanded Withholding Tax (EWT) . The final tax will be calculated based on the freelancer's submission of a valid Certificate of Registration (COR) as self-employed. For those without a COR, there will be a 10% withholding tax as required by law. CONTRACT: This is a 3-month long freelancing trial contract (full-time) that can be done remotely at home with a computer and a fast and reliable internet connection. There are no benefits for Freelancers during the evaluation period. EXCLUSIVITY OF ENGAGEMENT: Part-time contractors are not required to do exclusive service for the client but must declare all other jobs, businesses or clients for transparency. POSSIBLE RENEWAL: If the Freelancer passes the trial or evaluation period after a performance evaluation, the Client may decide to renew the service REPORTING TO: Although you will be reporting directly to the designated manager from our client, you will also be reporting to and will be supervised by Big Ideas, who is the consultant and service provider (Agency) of the US business. Big Ideas will be the ones to provide and disburse your compensation and other HR and administrative needs locally. LEGAL STATUS: You will be classified as “Self-Employed” when it concerns all legal functions and taxation. You will not be considered an employee of our Client or Big Ideas but instead, you will be a self-employed freelance professional. SCREENING AND VETTING PROCESS: We use AI tools to assist our team with initial application reviews and resume screening. These tools are strictly supportive; human judgment is at the core of our process, and all final hiring decisions are made by people. For information regarding your data privacy, please contact us. EQUAL OPPORTUNITY STATEMENT: Big Ideas is an Equal Opportunity Recruitment and Outsourcing Partner. We represent diverse talent and are committed to an inclusive, bias-free selection process. All candidate evaluations, endorsements, and placement decisions are based strictly on merit, skills, and client business requirements—without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. We expect all our client partners to uphold these same non-discriminatory hiring standards.
