The posting
Black Pearl Consult is looking for an accomplished Chief of Staff / Executive & Personal Assistant to provide high-level business and personal support to a principal at a UAE-based financial services and investment firm. This opportunity is suited to a highly organised and discreet professional who can coordinate with senior stakeholders, drive follow-through on strategic priorities, and manage sensitive business and personal matters with exceptional judgement and confidentiality. The role requires sound judgment, independence, exceptional organisation, and the ability to move comfortably between senior-level business coordination and detailed day-to-day support. Key Responsibilities Executive and Administrative Support Provide comprehensive administrative and operational support to the Corporate Finance Department, helping ensure the efficient coordination of daily activities and departmental priorities. Manage calendars, schedule appointments, coordinate meetings, and organize conference calls to support senior stakeholders and departmental workflows. Coordinate business travel arrangements, including relevant logistics, itineraries, and scheduling requirements. Manage departmental correspondence and ensure that communications are handled professionally, accurately, and in a timely manner. Support the organization of internal meetings, external engagements, and special events, ensuring all arrangements are completed efficiently. Presentation and Reporting Support Assist in preparing Investment Committee (IC) presentations, departmental reports, and other business documentation required by senior stakeholders. Organize, compile, and maintain information required for presentations, reports, and departmental projects. Support information-gathering assignments and specialized administrative projects, ensuring that relevant information is accurate, organized, and readily accessible. Review documents and presentation materials for completeness, consistency, and attention to detail before circulation. Records and Database Management Maintain accurate departmental records, databases, and administrative documentation. Perform specialized record-keeping activities and information-management tasks in accordance with departmental requirements. Organize and maintain documentation to support efficient information retrieval and administrative continuity. Ensure that records and databases remain current, structured, and appropriately managed. Confidentiality and Professional Conduct Handle sensitive business information and confidential documentation with the highest levels of discretion and professionalism. Exercise sound judgment when managing correspondence, scheduling meetings, and interacting with internal and external stakeholders. Represent the department professionally in all communications and interactions. Maintain a positive, courteous, and service-oriented approach when supporting senior stakeholders and colleagues. Departmental Coordination Coordinate administrative activities with relevant internal stakeholders to facilitate the smooth execution of departmental priorities. Monitor schedules, deadlines, and administrative requirements to help ensure that activities are completed within expected timeframes. Provide dependable day-to-day support while managing multiple tasks and responding effectively to changing priorities. Contribute to an organized, professional, and efficient working environment within the Corporate Finance Department. Requirements To be considered for the Executive Assistant – Corporate Finance position in Abu Dhabi, candidates should meet the following criteria: Education: A bachelor's degree or diploma in Business Administration, Law, or a related discipline. Professional Experience: At least 10 years of administrative experience, preferably within financial services, investment management, corporate finance, or a similar professional environment. Technical Skills: Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word, along with experience using presentation tools and managing databases and records. Communication Skills: Excellent written and verbal communication skills in English. Arabic language skills would be an advantage. Organizational Ability: Strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks and competing priorities effectively. Professionalism: A high degree of discretion, confidentiality, courtesy, patience, and professionalism when working with senior stakeholders. Reporting and Documentation: Demonstrated ability to maintain accurate records, manage databases, compile reports, and prepare professional business documentation. Adaptability: The ability to work effectively in a fast-paced corporate environment while maintaining accuracy and quality under pressure. To know other vacancies we have, please feel free to visit our website - www.blackpearlconsult.com and follow us on our social media accounts - LinkedIn / Instagram Follow the Black Pearl channel on WhatsApp. Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.
