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Open nowPosted 55 days ago

Litigation Legal Administrative Assistant

blossomhr1 open role

Pay
$107,000 – $116,000 a yearly
Where
San Jose, CA
Work mode
Hybrid
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Your applicationOpen nowLitigation Legal Administrative Assistantblossomhr · San Jose, CA

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  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: posted 55 days ago

The posting

Work Policy: Hybrid (4 days in-office, 1 day remote potential after on-boarding)

Compensation: $107,000 – $116,000 / year

Position Type: Full-time

Position Overview

Our client is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of experience to provide essential support to attorneys and paralegals within their Intellectual Property litigation practice group in Downtown San Jose. This role acts as a key operational partner managing court filings, case calendars, document preparation, and workflow for 3+ legal professionals simultaneously.

Key Responsibilities

  • Document Preparation & Formatting: Format, proofread, and edit complex litigation documents for State and Federal court filings. Create Tables of Authority (TOA), Tables of Contents (TOC), and perform document redlining.
  • E-Filing & Court Rules: Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules.
  • Calendaring & Deadline Tracking: Calculate, track, and maintain attorney calendars for court hearings, trial dates, discovery deadlines, and depositions.
  • Trial & Hearing Logistics: Organize evidence, exhibits, briefs, appendices, and trial binders. Coordinate court reporters and assist with meeting preparation.
  • Administrative & Billing Support: Support attorneys with timekeeping, expense report tracking, travel arrangements, client communications, vendor invoice approvals, and receivables monitoring.
  • General Office Support: Handle incoming mail, maintain electronic/physical case files, and offer coverage for administrative team members.

Qualifications & Requirements

  • Experience: 7+ years as a litigation legal administrative assistant supporting civil litigation practice groups.
  • Federal Court Proficiency: Hands-on experience with Federal Court e-filing procedures, rules, and calendaring.
  • Software Mastery: Advanced proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlines), Outlook, Excel, and PowerPoint.
  • Workstyle: Highly self-motivated with strong organizational skills to manage competing priorities without direct supervision.
  • Location: Based in or commutable to Downtown San Jose, CA for a 4-day in-office schedule.
  • Work Authorization: Must be eligible to work in the U.S. without sponsorship (U.S. Citizen or Green Card holder).

Preferred Qualifications

  • Prior experience supporting Intellectual Property (IP) or class action litigation.
  • Familiarity with law firm software systems, specifically ProLaw and NetDocs.
  • Legal Secretary Certificate from an ABA-accredited institution.
  • Experience in a mid-size or regional law firm environment.
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