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Open nowFirst seen 2 days ago

Admin Assistance

Boardroom Appointments3,354 open roles

Where
Midrand, South Africa
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Your applicationOpen nowAdmin AssistanceBoardroom Appointments · Midrand, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

Commercial Team Assistant

Be the engine behind commercial operations in a fast-moving, client-driven environment

We're looking for a detail-driven Commercial Team Assistant who thrives on structure, coordination, and getting things done right the first time. This role sits at the heart of commercial operations, supporting sales, pricing, SAP data, client activity, and cross-functional collaboration across the business.

If you're organised, commercially curious, and comfortable juggling multiple priorities, this one's for you.

Key Responsibilities

Commercial & Operational Support

  • Manage oil and application samples for fragrances and flavours in line with client requirements
  • Maintain and update sample stock folders and tracking documentation
  • Link client bases to respective Account Representatives (ARs)
  • Enter and manage non-innovation projects in Atlas
  • Ensure Atlas is kept fully up to date, including advance, adoption, and discontinuation notices
  • Update MMM meeting minutes and shared documentation on G-Drive

Systems, Data & Compliance

  • Prepare and upload safety documentation and ID cards to the UL Portal
  • Support SRM-related activities
  • Maintain accurate commercial data and documentation standards

Commercial Operations Support

  • Coordinate conferences and meetings between clients and internal support teams (Supply, B2B, AR, etc.)
  • Manage customer pricing requests, including sourcing and quoting
  • Ensure accuracy and excellence in all pricing and commercial administration activities
  • Support rejected invoice resolution in collaboration with Xerox, Customer Service, and Commercial teams

SAP & Reporting

  • Update SAP master data and create MDMs for new items
  • Maintain and update CMIRs
  • Prepare and implement price increases and changes in SAP
  • Ensure pricing and terms remain accurate and current
  • Assist with regional sales budgets, targets, vitality reports, and ad-hoc commercial requests

Contracts, Planning & Coordination

  • Support local contracts, including third-party loading
  • Assist with S&OP processes
  • Coordinate stability requests with ACMs and FDMs
  • Organise, collate, and maintain UL GBU documentation

General Support

  • Travel and expense support when required
  • Logistics coordination for visitors, meetings, and orientation programmes

What are we looking for

  • Strong administrative and commercial support experience
  • Exposure to SAP, pricing administration, or master data management is a strong advantage
  • Highly organised with excellent attention to detail
  • Confident communicator who works well across functions
  • Proactive mindset with a continuous-improvement approach
  • Comfortable working in a structured, deadline-driven environment

Should you not be contacted within 2 weeks, please take your application as declined.

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  1. A CV for this posting

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  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Boardroom Appointments's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Boardroom Appointments's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

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  5. Reply with AI

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  6. The interview in your calendar

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