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Open nowFirst seen 46 hours ago

Analyst: Payroll Data and Systems

Boardroom Appointments3,354 open roles

Where
Kempton Park, South Africa
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Your applicationOpen nowAnalyst: Payroll Data and SystemsBoardroom Appointments · Kempton Park, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 46 hours ago

The posting

Analyst: Payroll Data and Systems - Jetpark, Boksburg

Minimum Requirements

  • 3 - 5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management
  • Grade 12 (Essential)
  • Diploma in Finance or related field (Essential)
  • Knowledge of system administration, including user access management, troubleshooting, and system optimisation
  • Proficient in reporting tools (e.g., Excel, Power BI, Tableau)
  • Knowledge of the Synerion system
  • Strong knowledge and understanding of systems
  • Verbal and written communication skills
  • Interpersonal skills
  • Problem-solving skills

Employee Master Data Management

  • Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments
  • Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making
  • Clean up data to ensure that all data is accurate, current, and categorised correctly
  • Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld
  • Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices
  • Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

  • Act as the Super User for all relevant payroll systems, databases, and reports
  • Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements
  • Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly
  • Collaborate with the system service provider and the IT team to resolve identified issues and risks
  • Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information
  • Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)
  • Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)
  • Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly
  • Collaborate with the training department to train staff on system use and provide ongoing support
  • Develop and distribute user documentation aligned with the training provided

Reporting

  • Extract, compile, and distribute daily, weekly, monthly, and annual reports
  • Create and automate reports and dashboards as per business requirements
  • Provide monthly people metrics and reports on relevant trends

Payroll

  • Execute wage administrator duties for payrolls
  • Update monthly payroll input
  • Run weekly timecards and perform spot checks on hours worked
  • Print weekly timecards and verify terminations, upgrades, downgrades, and leave
  • Balance the billings for selected payrolls
  • Handle day-to-day payroll queries
  • Submit leave forms to service providers
  • Calculate back pay requests and submit for payment
  • File all payroll documents
  • Distribute payslips from service providers to branches
  • Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)
  • Ensure leave balances are correctly maintained and updated
  • Address employee leave queries and discrepancies
  • Calculate and implement increases and bonuses when applicable
  • Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance
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