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Open nowFirst seen 47 hours ago

Executive Assistant

Boardroom Appointments3,354 open roles

Where
Johannesburg, GP, South Africa
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Your applicationOpen nowExecutive AssistantBoardroom Appointments · Johannesburg, GP, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

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The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 47 hours ago

The posting

Key purpose:

Assist the Group Company Secretary in performing the duties as required by a public company listed on the JSE.

Duties and responsibilities:

  • Assist the Group General Counsel in performing the duties as required by a public company listed on the JSE.
  • Effectively communicate and resolve high level telephone enquiries (Non-Executive Directors, CEO and CFO).
  • Manage and screen telephone calls for the Group Company Secretary.
  • Organise and maintain the diary of the Group Company Secretary.
  • Formulate and ensure the distribution of the Annual Schedule of Meetings across the Group, maintain updates and changes in Directors and Exco calendars.
  • Upload and publish Board and sub-Committee meeting packs on Due Diligence for access by Board and Exco.
  • Due Diligence administrator and engage with users /service provider to resolve issues.
  • Ensuring that all administrative and statutory processes for meetings are complied with, e.g. issuing of notice, appointment of proxies, attendance registers, annual declaration of interests etc.
  • Ensure the maintenance of accurate and up to date Board and sub-Committee attendance registers and minute books.
  • Drafting and executing of extracts of minutes of meetings of the Board and Executive
  • Committee of the Company and distribution thereof to directors and senior executives.
  • Assisting with the induction of newly appointed directors.
  • Assists with preparation of annual evaluation of NEDs and Committees.
  • Preparing quarterly payment schedules and invoices for all NEDs and process for payment.
  • Co-ordinate the submission of reports by various departments/businesses and loading on Due Diligence.
  • Dealing effectively with general requests and enquiries from subsidiary companies and/or external parties.
  • Type and format contracts and general correspondence including the proof reading of minutes and other crucial documents.
  • Co-ordinate the bookings of all conferences and seminars for the department.
  • Co-ordinate all social interactions for clients and/or the department.
  • Supervise all general office duties to ensure the efficient administration of the department.
  • Administer the SharePoint Portal site in respect of the Legal Department.

Qualifications and experience:

  • Matric / Grade 12
  • Relevant Diploma or Certificate
  • Must have a minimum of 3 to 5 years Executive Secretary experience
  • Sound knowledge of corporate governance and company statutory principles will be advantageous
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    The review screen in CV Rocket: how each CV was read, round by round.

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