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Open nowFirst seen 46 hours ago

Executive Assistant

Boardroom Appointments3,354 open roles

Where
Johannesburg, South Africa, Remote
Work mode
Remote
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Your applicationOpen nowExecutive AssistantBoardroom Appointments · Johannesburg, South Africa, Remote

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 46 hours ago

The posting

Executive Assistant

Minimum Requirements:

  • Proven experience as an Executive Assistant or in a similar role.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills.
  • Exceptional written and verbal communication abilities.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Detail-oriented and proactive.
  • Able to handle pressure and meet tight deadlines.
  • Professional demeanor and a strong work ethic.

Responsibilities:

Office Management

  • Proactively manage the daily operations of the office in the Directors' absence.
  • Oversee office supplies, equipment, and administrative workflows.

Correspondence and Communication

  • Draft general correspondence and screen all email communications.
  • Act as the point of contact between executives, clients, and team members.
  • Screen and prioritize emails, calls, and correspondence on behalf of the Director.

Diary and Calendar Management

  • Coordinate and maintain executive schedules, including meetings, appointments, and travel arrangements.

Documentation and Reporting

  • Prepare reports, presentations, and meeting agendas.
  • Take minutes during meetings and ensure timely follow-up on action items.
  • Compile weekly sales activity reports, and monthly sales funnel reports, and assist with sales commission sheets.
  • Monitor monthly sales target reports for General Managers (GM).

Travel Coordination

  • Arrange and manage domestic and international travel plans, including sourcing flights, bookings, and issuing boarding passes.

Expense and Budget Oversight

  • Check, track, and forward expense claims for approval and payment.
  • Monitor and manage monthly cell phone and fuel card usage, obtain motivations for over-limit expenses, and ensure final sign-off.

Administrative Support

  • Monitor and approve leave requests on the ESS system.
  • Provide personal assistance to the Director when required.

Project and IT Support

  • Assist with special projects, research, and ad hoc tasks.
  • Liaise with IT to resolve queries or issues raised.

Confidentiality

  • Handle sensitive information with the utmost discretion and professionalism.
  • Perform any other ad hoc tasks as deemed necessary.
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What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against Boardroom Appointments's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Boardroom Appointments's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Boardroom Appointments's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
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Why it works

3×

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  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

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The numbers game

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