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Open nowFirst seen 46 hours ago

Executive PA

Boardroom Appointments3,354 open roles

Where
Johannesburg, GP, South Africa
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Your applicationOpen nowExecutive PABoardroom Appointments · Johannesburg, GP, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.6%14 days
  5. 35.6%30 days
  6. 45.1%60 days
This job: first seen 46 hours ago

The posting

Minimum Requirements:

  • Matric Grade 12 (min requirement).
  • Qualification in office administration and / or secretarial or similar is preferential.
  • 5 - 9 years experience in an Executive PA Role.
  • Strong administrative background.
  • Computer Literate (min requirement MS Office packages).
  • Advanced skills in MS Word & Power Point presentations
  • Excellent verbal communication skills.
  • Excellent telephone as well as direct communication skills.
  • Excellent listening skills.
  • Always maintains professionalism.
  • Highly organized and neatly presented at all times.
  • Responsible and reliable.
  • Strictest attention to detail.
  • Outstanding time management skills.
  • Ability to work independently.
  • Must be able to work under pressure.

Responsibilities:

  • Gatekeeper for the Executive Team
  • Proactively and independently manage Executive diaries (Reminding the manager/executive of important meetings, tasks and deadlines).
  • Arrange meetings when required, follow up on meetings before they take place.
  • Screen and handle calls and queries.
  • Set up meetings (including phone and video conference meetings, as well as the coordination of times, venues, catering).
  • Reporting and Presentations
  • Assist with report and presentation production where required.
  • Co-ordination of submissions required for reporting (Board, Audit and Ad Hoc Reports).
  • Co-ordinate periodic follow-up meetings with various stakeholders on reported task/project progress.
  • Assist in compiling and proof-reading high level documents/ reports.
  • Print and distribute reporting to relevant stakeholders.
  • Event and Facility Management
  • Professional facilitation of boardroom bookings for functions, meetings and/or strategy sessions.
  • Assist with answering phones and welcoming visitors and clients in a manner which represents the Company in a good light.
  • Co-ordinate the set-up, catering and clean up for client and internal events and meetings.
  • Travel Management
  • Visa and Work Permit application co-ordination and management.
  • Managing all travel arrangement for Exec Team including flights, transportation and hotel bookings as well as ensuring best scheduling and best fares.
  • Expense claims and reporting.
  • Travel together with the Exec team as and when required.
  • Administration
  • Extensive Diary management for the Exec Team (Meeting dates for Exco & Other external stakeholders).
  • Take minutes of meetings when required.
  • Setting business meeting agendas.
  • Sending memos.
  • Reviewing incoming reports.
  • Sending of Executive memorandums and management.
  • Must be proficient in communication on a high level with CEOs of other companies.
  • Relationship Management
  • Telephone calls to be screened & messages taken.
  • Effective relations with employees, management and Ops to be established & maintained.
  • Appropriate communication methods to be selected & utilized.
  • General queries to be handled with a high level of customer service, responding timeously & referring the query to the relevant stakeholders if necessary.
  • Effective handling of matters in a professional and calm manner and ensuring follow up is done.
  • Effective relationships to be established with external stakeholders, such as the auditors, consultants & other.
  • Act as an office manager by keeping up with office supply inventory.
  • Ad Hoc
  • General office administration (Filing, scanning, shredding & photocopying and binding board packs).
  • Assist the relevant managers with ad hoc work.
  • Personal errands for the Exec Team as and when required.
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  1. A CV for this posting

    Written against Boardroom Appointments's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Boardroom Appointments's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    Boardroom Appointments's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

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  5. Reply with AI

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