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Open nowFirst seen 2 days ago

Executive Personal Assistant

Boardroom Appointments3,354 open roles

Where
Johannesburg, South Africa
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Your applicationOpen nowExecutive Personal AssistantBoardroom Appointments · Johannesburg, South Africa

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

11.8% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.4%3 days
  3. 11.8%7 days
  4. 18.5%14 days
  5. 35.5%30 days
  6. 45.1%60 days
This job: first seen 2 days ago

The posting

JOB PURPOSE

  • Ensure that the operational running of the Executive Office and all key stakeholders pertaining is managed effectively and efficiently, while exercising professionalism and confidentiality.

RESPONSIBILITIES

Stakeholder Engagement

  • Contribute to stakeholder engagement through engaging with internal and external stakeholders, finding out their needs/issues/concern and reacting to these by arranging meetings and events and drafting supporting materials to promote understanding and commitment.
  • Engage across all levels of the organisation, up to Board level.

Business Meetings / Events Arrangement

  • Schedule appointments, make arrangements for internal and external meetings and conferences, and organise travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time.

Operations Management

  • Provide operational support by performing a range of route activities using existing systems and protocols.
  • Exercise discretion in carrying out activities.

Work Scheduling and Allocation

  • Organise own work schedule to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

Client & Customer Management

  • Help manage internal and external clients by carrying out standard activities and providing support to others.

Internal Communications

  • Use the internal communications system to access specific information.

Budgeting and Costing

  • Carry out simple tasks as part of the budgeting process.

Facilities

  • Support others by performing a range of facilities management activities.

BEHAVIORAL COMPETENCIES

  • Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
  • Ensures Accountability: Holds self and others accountable to meet commitments.
  • Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
  • Communicates Effectively: Develops and delivers clear communication tailored to different audiences.
  • Drives Results: Consistently achieves results, even under tough circumstances.
  • Manages Complexity: Makes sense of complex and contradictory information to effectively solve problems.
  • Being Resilient: Rebounds from setbacks and adversity when facing difficult situations.
  • Instills Trust: Gains confidence and trust of others through honesty, integrity, and authenticity.

SKILLS

  • Planning and Organising
  • Account/Client Management
  • Verbal Communication
  • Policy and Procedures
  • Action Planning
  • Costing and Budgeting
  • Reporting

TOOLS

  • MS Office (Word, Excel, PowerPoint, Outlook)

EDUCATION

  • Grade 12 / SAQA Accredited Equivalent (Essential)
  • Secretarial diploma (Advantageous)

EXPERIENCE

  • At least 10 or more years' experience supporting executive management (Essential)
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  1. A CV for this posting

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  2. 25 readers review it

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    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on Boardroom Appointments's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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