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Open nowFirst seen 3 days ago

PMO Administrator

Boardroom Appointments3,354 open roles

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Your applicationOpen nowPMO AdministratorBoardroom Appointments

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Boardroom Appointments's own form.

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The clock on this job

Early applications get read.

12.1% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.1%7 days
  4. 19.1%14 days
  5. 35.6%30 days
  6. 52.7%60 days
This job: first seen 3 days ago

The posting

Contract position

Minimum requirements:

  • 3-5 years PMO Admin experience with strong project governance management of minor, medium and major projects.
  • Project Management Foundation course\certification
  • 2-3 years Project Management Tool Support
  • Able to work independently
  • Highly organized, with a keen eye for detail, taking ownerships of tasks and completing them promptly.
  • The PMO Administrator needs to be a great communicator with those within (and beyond!) the PMO, as well as with internal and external stakeholders.
  • The key skills required may include being able to balance competing needs, excellent time management, strong customer service and engagement capabilities, as well as networking skills.
  • A large part of the role is developing and maintaining strong networks with those around every part of the business, ensuring reliability, credibility and trust.

Responsibilities:

  • Weekly Reporting - Co-ordinate the collation of reports and produce summary reports and packs.
  • Responsible for presenting status information for all projects to leadership teams.
  • Reports project status and health, resource availability, cost management and performance metrics.
  • Team Meetings \ Communication
  • Distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects
  • Manage and Support PM Support - Tool
  • Providing a comprehensive administrative service, including assisting in setting up workshops, meetings, taking minutes, chasing actions, and managing ad-hoc queries.
  • Request and Distribute Project Manager Performance Feedback for PMO
  • Coordination and arrangements for project related Travel
  • Project Monitoring - Maintain risks, actions, issues, change and dependency registers.
  • Project Governance
  • Detailed review of project documentation to confirm readiness for stage gate meeting.
  • Facilitates Stage Gate review meeting
  • Manages the office's document management software application to keep the content organized and user-friendly.
  • Ensuring all project information and documentation is processed, maintained, monitored, and filed.
  • Schedule training classes to advance the skills and capabilities of project managers
  • Manage and control documents, such as form templates, meeting minutes, reports, plans and schedules.
  • Ensures only the latest versions are available for use by PMO team members.
  • Properly controlling revision.
  • The administrator also manages the office's document management software application to keep the content organized and user-friendly."
  • Developing, implementing and updating resource allocations plans (other than finance) needed for projects and/or programmes and/or portfolios, taking account of availabilities and scheduling
  • Working knowledge of Preparing and maintaining schedules for project and/or programme and/or portfolio activities and events, taking account of dependencies and resource requirements
  • Maintaining governance arrangements for the delivery of projects and/or programmes and/or portfolios, defining clear roles, responsibilities and accountabilities, that align with organisational practice
  • Identifying and monitoring project and/or programme and/or portfolio risks (threats and opportunities), planning and implementing responses to them and responding to other issues that affect projects and/or programmes and/or portfolios
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  1. A CV for this posting

    Written against Boardroom Appointments's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

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