The posting
Lease Administration and Portfolio Operations Lead
The Opportunity:
Global Workplace provides the facilities, real estate, and workplace services that enable Booz Allen's people and clients to perform their most important work. Managing a diverse and evolving portfolio requires strong operational controls, accurate portfolio information, and effective coordination across multiple business functions.
As a Lease Administration and Portfolio Operations Lead, you'll serve as the functional owner of lease administration across the Global Workplace portfolio. You'll oversee critical portfolio records, contractual obligations, license agreement management, governance processes, and supporting financial and operational activities while partnering with internal and external stakeholders to ensure portfolio accuracy, compliance, and operational effectiveness.
This is an opportunity to apply your expertise in lease administration, portfolio operations, and cross-functional coordination while helping drive consistency, accountability, and business value across a large corporate real estate portfolio. Due to the nature of work performed within this facility, U.S. citizenship is required.
What You’ll Work On:
- Serve as the functional owner for lease administration across the Global Workplace portfolio.
- Provide operational leadership, subject matter expertise, and oversight for lease administration activities performed by internal stakeholders and external service providers, and ensure compliance with established standards, controls, and service expectations.
- Maintain oversight of lease records, critical dates, amendments, tenant improvement allowances, renewals, terminations, and associated documentation.
- Ensure lease data accuracy, completeness, and compliance across portfolio systems and records.
- Serve as the steward of lease-related portfolio data, ensuring consistency, auditability, and alignment across systems and reporting.
- Coordinate lease-related reviews, approvals, notices, governance activities, and compliance requirements.
- Maintain and enhance lease administration processes, governance standards, controls, and documentation practices to support compliance, consistency, and operational effectiveness.
- Partner with internal stakeholders and service providers to resolve lease administration issues and data discrepancies.
- Develop and maintain lease portfolio reporting, metrics, and administrative controls.
- Identify and implement improvements to lease administration processes, controls, reporting, and data quality to enhance efficiency, consistency, and compliance.
- Provide analysis and recommendations related to lease administration activities, portfolio obligations, and operational risks to support informed decision-making.
- Maintain centralized documentation and records supporting lease management and portfolio operations.
- Serve as the functional owner for administration and governance of office space license agreements and related occupancy arrangements.
- Maintain inventory, documentation, lifecycle tracking, reporting, and supporting data for all license agreements, ensuring accuracy, completeness, and compliance across portfolio records.
- Coordinate agreement development, routing, execution, amendments, renewals, and related documentation.
- Ensure compliance with established approval requirements, governance standards, and documentation controls.
- Support business stakeholders in the administration of licensed space arrangements and related obligations.
- Maintain accurate records and reporting related to license agreement activity and portfolio performance.
- Maintain and enhance license agreement administration processes, governance controls, and documentation standards to support compliance, consistency, and operational effectiveness.
- Support coordination with finance, FP&A, lease accounting, procurement, and other business stakeholders to enable effective portfolio operations.
- Assist with budgeting, forecasting, financial reporting, reconciliations, and portfolio financial analyses.
- Coordinate rent payment reviews, operating expense reconciliations, accrual support, and financial data validation activities.
- Support lease accounting processes through maintenance of accurate lease documentation, financial records, and critical dates.
- Assist with occupancy cost reporting, financial analyses, and other portfolio financial management activities.
- Coordinate purchase orders, invoices, and contract documentation supporting Global Workplace operations.
- Maintain financial, contractual, and operational records, trackers, and reporting tools.
- Prepare reports, analyses, and supporting documentation for leadership review and decision-making.
- Partner with finance, procurement, and operational stakeholders to support execution, data accuracy, process consistency, and issue resolution.
- Support data gathering, validation, and analysis related to portfolio performance, financial obligations, contractual commitments, and operational activities.
Join us. The world can’t wait.
You Have:
- 7+ years of experience in lease administration, corporate real estate, workplace operations, or facilities management
- Experience managing commercial lease portfolios, critical dates, lease documentation, and portfolio records
- Experience administering real estate documentation such as contracts, licenses, or agreements
- Experience supporting financial processes, including reconciliations, expense management, reporting, or budgeting activities
- Experience developing, implementing, or improving business processes, controls, reporting, or operational workflows
- Experience working with lease administration systems, databases, and reporting tools
- Experience using Microsoft Excel
- Experience coordinating across multiple stakeholders, including finance, procurement, legal, service providers, and operational teams
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Bachelor's degree
Nice If You Have:
- Experience supporting a large corporate real estate portfolio
- Experience in workplace services, facilities management, or corporate real estate organizations
- Experience working within a highly outsourced service delivery model
- Experience with IWMS or similar workplace technology platforms
- Experience supporting procurement or contract administration activities
- Experience developing operational metrics, reports, and dashboards
- Knowledge of lease accounting principles and real estate financial concepts
- Possession of strong analytical, organizational, and problem-solving skills
Compensation
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.
Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $86,800.00 to $198,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.
Identity Statement
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Candidate AI Usage Policy
AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.
Work Model Our people-first culture prioritizes the benefits of collaboration. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.
- Remote: If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
- Hybrid: If this position is listed as hybrid, you will be expected to work from a Booz Allen or customer facility, in alignment with your leadership's expectations and the needs of the role.
- Onsite: If this position is listed as onsite, work will primarily be performed full-time at a customer facility, where employees will collaborate directly with colleagues and customers as required by the role.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.
