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Open nowPosted 8 hours ago

Legal Receptionist / Administrative Assistant

Bosun32 open roles

Where
White Plains, New York, United States
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Your applicationOpen nowLegal Receptionist / Administrative AssistantBosun · White Plains, New York, United States

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on Bosun's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

13.3% of postings close within 7 days. Measured by our own scanner across the market. Bosun postings stay open a median of 15 days.

Share of postings closed within
  1. 2.1%1 day
  2. 4.6%3 days
  3. 13.3%7 days
  4. 21.3%14 days
  5. 35.7%30 days
  6. 59.1%60 days
This job: posted 8 hours ago

Bosun median: 15 days open

The posting

Legal Receptionist / Administrative Assistant

Location: White Plains, NY Schedule: Monday–Friday | On-Site

About the Opportunity

We are partnering with an established law firm in White Plains, NY, to find an experienced, professional, and highly organized Legal Receptionist / Administrative Assistant to join its team.

This position is ideal for someone who enjoys being the first point of contact for clients and visitors while keeping a busy professional office running smoothly. The ideal candidate will bring excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced legal environment.

If you have experience as a Receptionist, Front Desk Coordinator, Office Assistant, or Legal Administrative Assistant, we would love to connect with you!

Key Responsibilities

  • Serve as the first point of contact for clients, visitors, and incoming calls, providing a welcoming and professional experience.
  • Answer and direct incoming phone calls, take accurate messages, and ensure timely communication.
  • Coordinate conference room reservations and prepare meeting spaces for attorneys, clients, and visitors.
  • Receive, sort, scan, and distribute incoming mail and prepare outgoing correspondence and overnight packages.
  • Maintain organized physical and electronic files, including opening, updating, and closing legal matter files.
  • Provide administrative and clerical support to attorneys and paralegals, including copying, document preparation, and assembling binders.
  • Provide backup support for legal calendaring and scheduling responsibilities.
  • Monitor office supply inventory, maintain organized workspaces, and coordinate supply replenishment.
  • Handle sensitive client and firm information with professionalism and strict confidentiality.
  • Assist with additional office administration duties and occasional travel to the firm's New Jersey office as needed.

Qualifications

  • High school diploma or equivalent required.
  • Minimum of 3 years of experience in a receptionist, front desk, administrative support, or customer service role.
  • Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams.
  • Excellent verbal and written communication skills with a professional, customer-focused approach.
  • Strong organizational skills and the ability to manage multiple priorities efficiently.
  • Exceptional attention to detail, reliability, and follow-through.
  • Ability to maintain confidentiality when handling sensitive information.
  • Comfortable learning new office systems
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