The posting
We offer thousands of free programs every day for people from all walks of life—immigrants learning a new language, aspiring entrepreneurs launching their dreams, children discovering the world, people of all ages exploring arts and culture. And we give patrons millions of opportunities to enjoy one of life’s greatest satisfactions: the discovery of a good book.
Now’s your chance to join the best team in Brooklyn!
As the nation’s 6th largest public library system with a network of 60 neighborhood libraries, BPL is committed to providing the borough’s 2.5 million people quality services and a vibrant learning environment through outreach programs, educational workshops, and youth services events. We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and creating environments aligned with our mission.
This position performs general accounting tasks such as monthly recurring journal entries, investment accounting, grant accounting, bank reconciliations, account reconciliations and analyses, and all other assigned special projects. Performs all work within established accounting guidelines an in accordance with library policy. This position reports to the AVP of Finance, Controller.
This is a full-time, non-union, exempt position. The salary range for this position is $85,000 - $90,000, annually.
Responsibilities
- Prepare monthly, quarterly and annual grant financial reports for submission to private foundations, government agencies and other grantors.
- Serve as the primary point of contact for grant accounting and reporting, partnering with inter departmental staff on budget monitoring and financial inquiries
- Prepare private and government grants revenues and expense reconciliations and monthly revenue recognition journals.
- Monitor grant spending against approved budgets by preparing monthly/quarterly grant income and expenditure reports for discussion with relevant program staff.
- Record monthly miscellaneous income and reconcile Branch bank accounts
- Reconcile all ABC Pharos credit card and cash transactions, including merchant statements, deposits, kiosk activity, and cash collection to general ledger
- Prepare schedules for the annual financial audit and the IRS Form 990e.g. Accounts Payable, Accrued expenses, Investments, Contributed revenues and expenses, etal.
- Perform other related duties as assigned by management
Supporting Duties and Responsibilities
- Prepare and post monthly journal entries in accordance with established accounting policies, and month end closing scheduled deadline
- Review Development contributions and revenues activity on a monthly basis; collaborate with Foundation staff to prepare quarterly reconciliation schedule. Prepares Development-related journal entries and perform monthly reconciliation between general ledger financial system and Development database (Raisers Edge).
- Maintain monthly investment schedules, prepare related journal entries, reconcile brokerage statements to the general ledger, and compile annual investment summaries of investment activity and performance.
- Prepare monthly bank reconciliations for operating and Payroll accounts and post the monthly cash ledger
- Maintain updated schedule of Development pledge receivables due from private donors.
- Maintain schedules for prepaid insurance and other prepaid expenses, and prepare related monthly entries
- Prepare, update, and reconcile all assigned monthly balance sheet schedules, including payroll and accruals
- Manage fixed asset accounting, including recording additions, retirements, and transfers. Calculating and posting depreciation and amortization. Reconciling accumulated depreciation and related expense accounts to the general ledger; and maintaining fixed asset schedules.
Qualifications
- Bachelor’s Degree from an accredited institution of higher education in Finance or Accounting.
- A minimum of five years of Government/fund accounting experience
- Thorough knowledge of accounting theory, concepts and practices applicable to accounting requirements of non-profit agencies.
- Strong mathematical and analytical skills for monitoring accounting records and resolving accounting problems.
- Must display team spirit, attention to detail, ability to work well with others, be goal oriented, and be able to follow through on projects from initiation to completion
- Must demonstrate the ability to establish work priorities and apply financial accounting principles and methods to daily tasks.
- Computer literate with knowledge of word processing and spreadsheet software applications. Knowledge of Workday accounting software a plus.
We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and implementing programs aligned with our mission and vision. You will be immersed in a motivating and challenging environment where innovation is key to the organization. If you are looking to be a part of a stimulating workplace that is highly regarded by its culturally diverse community, BPL is the place to be.
Brooklyn Public Library is an equal opportunity employer.
