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Open nowPosted today

Senior Bid Coordinator

BUREAU VERITAS SINGAPORE PTE. LTD.

Pay
SGD 3,000 – SGD 5,000 a month
Where
West, Singapore
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Your applicationOpen nowSenior Bid CoordinatorBUREAU VERITAS SINGAPORE PTE. LTD. · West, Singapore

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The clock on this job

Early applications get read.

12.4% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.4%7 days
  4. 20.0%14 days
  5. 35.5%30 days
  6. 58.6%60 days
This job: posted today

The posting

Job Overview:

The Senior Bid Coordinatoris responsible for leading and coordinating the end-to-end bid and tendersubmission process across the Business & Infrastructure (B&I) division.The role serves as the focal point for bid activities, ensuring high-quality,compliant, and timely submissions while working closely with technical,commercial, and operational stakeholders.

This position plays a keyrole in driving proposal excellence, improving bid processes, and supportingbusiness growth through successful tender participation.

KEY RESPONSIBILITIES

Bid & ProposalManagement

  • Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
  • Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
  • Develop and maintain bid schedules, deliverables, and submission plans.
  • Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
  • Ensure all submissions are complete, compliant, and aligned with company standards before submission.

Stakeholder Coordination

  • Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
  • Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
  • Monitor progress against bid plans and proactively address gaps, risks, or delays.
  • Follow up with stakeholders to ensure timely completion of required inputs and approvals.

Content & QualityManagement

  • Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
  • Review submissions for consistency, accuracy, formatting, and quality.
  • Support the development of compelling, client-focused proposal content and executive summaries.
  • Ensure branding and document presentation standards are met across all submissions.

Governance & ContinuousImprovement

  • Support bid/no-bid assessments and internal approval processes.
  • Maintain bid tracking reports, tender registers, and performance metrics.
  • Conduct post-submission reviews and capture lessons learned to improve future submissions.
  • Drive process improvements to enhance efficiency, compliance, and submission quality.
  • Support the standardization of bid practices across Singapore and Malaysia.

Team Support

  • Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
  • Share best practices and contribute to the development of bid management capabilities within the team.
  • Support special projects and initiatives related to tendering, proposal management, and business development.

KEY REQUIREMENTS

Education

  • Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering, or a related discipline.

Experience

  • Minimum 5-8 years of experience in bid coordination, proposal management, tender administration, or a related function.
  • Proven experience managing complex and multi-disciplinary tender submissions.
  • Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services environments is preferred.

Skills & Competencies

  • Strong knowledge of tendering and proposal management processes.
  • Excellent project coordination and stakeholder management skills.
  • Strong written communication and document management capabilities.
  • Ability to manage multiple deadlines and prioritize competing requirements.
  • High attention to detail and quality standards.
  • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
  • Experience with proposal management systems and document control processes is an advantage.

KEY PERFORMANCE INDICATORS(KPIs)

  • Timely submission of compliant and high-quality bids.
  • Effective coordination of multiple stakeholders and competing priorities.
  • Improved bid process efficiency and submission accuracy.
  • Strong maintenance of bid documentation, templates, and knowledge repositories.
  • Contribution to successful tender outcomes and business growth.

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