The posting
Job Title: Program Support Specialist
Job Category: Project and Program Management
Time Type: Full time
Minimum Clearance Required to Start: Secret
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Local
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The Opportunity:
The Program Support Specialist will assist the Program Management Office (PMO) with daily program activities, helping maintain smooth operational workflows, and provides administrative, coordination, and early technical support. This role requires adaptability, basic problem‑solving skills, attention to detail, and the ability to complete tasks with general guidance in a fast‑paced environment. The ideal candidate should have strong verbal and written communication abilities and show initiative when handling routine and ad-hoc assignments.
Responsibilities:
- Coordinate and support PMO operations by planning and facilitating program reviews, PMO meetings, and taskings; developing agendas; coordinating logistics; tracking action items; and managing follow-up activities to ensure timely execution of program objectives.
- Develop, review, and maintain program documentation, including reports, presentations, meeting minutes, status updates, and briefing materials, ensuring accuracy, consistency, and alignment with program requirements and leadership expectations.
- Manage domestic and international travel coordination for program personnel, including itinerary planning, travel logistics, and expense review activities, while ensuring compliance with organizational policies and supporting accurate financial reconciliation.
- Serve as a liaison for PMO communications, coordinating information flow among internal teams, external stakeholders, customers, and leadership to facilitate collaboration, resolve issues, and support informed decision-making.
- Drive program reporting and governance activities by consolidating project status information, analyzing trends, identifying areas requiring leadership attention, and supporting decision-making through data-driven recommendations.
- Manage program risk and issue processes by facilitating risk identification and assessment activities, maintaining risk and issue logs, monitoring mitigation plans, escalating concerns as appropriate, and supporting overall program health and compliance objectives.
- Oversee inventory and asset management processes by tracking equipment and materials, reconciling discrepancies, maintaining accurate records, and supporting accountability and lifecycle management requirements.
- Coordinate the Return Merchandise Authorization (RMA) process by managing vendor interactions, tracking return requests through closure, maintaining supporting documentation, and ensuring timely resolution of equipment-related issues.
Qualifications:
Required:
- 4+ years of experience in project/program support roles.
- BA/BS in Business Administration, Project Management, or related field is preferred. Alternatively, additional four years of direct experience may replace education requirements.
- Experience supporting a Program Management Office (PMO) or similar structured project environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic collaboration tools (SharePoint and Teams).
- Ability to assess information from multiple sources and develop actionable recommendations.
- Strong organizational and time‑management skills, with the ability to prioritize tasks effectively.
- Solid written and verbal communication skills with attention to detail.
- Ability to work independently with general guidance and manage routine assignments with minimal oversight.
- Ability to handle sensitive or confidential information with discretion and professionalism.
Desired:
- Familiarity with project management concepts, tools, and methodologies (e.g., Gantt charts, status reporting, basic PM terminology).
- Prior experience with travel coordination, expense reporting, or invoice audit processes.
- Exposure to inventory systems, procurement workflows, or supply chain support.
- Basic understanding of technical environments, engineering workflows, or production/support operations.
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What You Can Expect:
A culture of integrity.
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.
An environment of trust.
CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
A focus on continuous growth.
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.
Pay Range:
There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.
The proposed salary range for this position is:
$78,700 - $165,200
CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.
