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Open nowFirst seen 4 days ago

Administrative Associate

CADMUS RESOURCES175 open roles

Where
Singapore
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Your applicationOpen nowAdministrative AssociateCADMUS RESOURCES · Singapore

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on CADMUS RESOURCES's own form.

The reply lands in your private mailbox

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

  • Well Established Group
  • Attractive Salary Package & Benefits
  • Yearly Performance Bonus

Roles & Responsibilities

  • Administrative Support to the EA
  • Assist the Executive Assistant with daily administrative tasks
  • Maintain organized electronic and physical filing systems
  • Maintain season parking
  • Maintain telephone directory and employee contact list
  • Maintain and send birthday messages to identified groups of people
  • Prepare and edit documents, reports, and presentations
  • Track and maintain expense data
  • Track and monitor school activities, school fees, and school terms Coordination and Logistics
  • Support coordination and information gathering
  • Coordinate meetings and logistical support for meetings, including scheduling, gathering materials, setting up venues, preparing agendas, and tracking action items
  • Coordinate with internal and external stakeholders across various meeting platforms
  • Assisting with event planning
  • Coordinate travel arrangements (flights, hotels, visa, transportation, travel partners)
  • Arrange lunch/drinks for meetings
  • Understand and support the needs of owners' children, including managing their schedules, classes, schools, and relevant documents required by the schools
  • Assist with planning and coordinating the children's activities and events
  • Procurement and Inventory Management
  • Provide procurement assistance, including sourcing of vendors and budget
  • Manage inventory and order supplies
  • Manage vendor relationships and maintain vendor/supplier list
  • Maintain service contracts (e.g., broadband, mobile line, lease, etc.) Facilities and IT Management
  • Coordinate maintenance and repairs for office equipment and facilities
  • Oversee IT infrastructure to ensure optimal performance and security
  • Coordinate with external IT service providers and vendors Travel and Expense Management
  • Handle visa applications and prepare invitation letters for visitors
  • Actively support the claim management process of the company
  • Responsible for tracking travel schedules and keeping an up-to-date record of travel days
  • Assist with project-based research
  • Source for restaurants, gift ideas

Requirements:

  • Diploma or bachelor's degree in business administration or a related field
  • Minimum of 3 years of office administration experience
  • Proficient in office software and online meeting platforms (e.g., MS Teams, Zoom)
  • Capable of maintaining confidentiality and handling sensitive information
  • Strong organizational, multitasking, and problem-solving skills
  • Experience in travel and event coordination, as well as vendor relationship management
  • Excellent communication, interpersonal, leadership, and management skills
  • Ability to work independently on various administrative and IT task

To apply, please submit your detailed CV with the following details for faster processing:

  • Reason for leaving.
  • Expected salary.

We regret that only short-listed candidates will be contacted shortly.

EA Reg Number: R21102916

EA License Number: 05C3447

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  1. A CV for this posting

    Written against CADMUS RESOURCES's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on CADMUS RESOURCES's form

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    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

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