The posting
Responsibilities
Administrative Duties:
- Oversee day-to-day office operations to ensure smooth workflows.
- Manage communication channels, including phone calls, emails, and correspondence.
- Maintain and update databases, contracts, and supplier records.
- Follow up on staff attendance and ensure compliance with office policies and procedures.
- Schedule and manage calendars, meetings, and travel arrangements for senior management.
- Maintain digital filing systems, ensure data backups, and coordinate with the IT team for updates.
- Prepare reports and documents, including meeting minutes and presentations.
- Manage budgets, create spreadsheets, and handle document management.
- Greet and assist office visitors while maintaining a professional environment.
Marketing Support:
- Maintain and update mailing lists.
- Coordinate and support exhibitions and marketing events.
- Manage social media accounts with ease and efficiency, ensuring consistent engagement.
- Assist in the preparation and execution of marketing materials and campaigns.
Key Accountabilities:
- Provide administrative and support services to meet business needs.
- Respond to inquiries and resolve complex issues accurately and efficiently.
- Develop, implement, and monitor office systems, procedures, and methods for optimal performance.
- Gather and analyze performance data, preparing recommendations to improve efficiency and cost management.
- Lead and motivate team members to ensure high performance and compliance with policies and procedures.
Requirements:
- Proven experience in an administrative or marketing role.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office (Word, Excel, PowerPoint) and social media platforms.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and work independently.
- Leadership skills to supervise and coordinate team activities effectively.
