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Open nowFirst seen 4 days ago

Events Management Specialist

Caliberly740 open roles

Where
Dubai, United Arab Emirates
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Your applicationOpen nowEvents Management SpecialistCaliberly · Dubai, United Arab Emirates

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The clock on this job

Early applications get read.

12.3% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 2.1%1 day
  2. 4.5%3 days
  3. 12.3%7 days
  4. 19.3%14 days
  5. 35.6%30 days
  6. 57.8%60 days
This job: first seen 4 days ago

The posting

Job Title - Events Management Specialist

About the Role

We are seeking a proactive and creative Events Management Specialist to manage the planning and execution of a wide range of events including live, hybrid and virtual formats. The successful candidate will work closely with marketing, brand & client teams, vendors and internal stakeholders to deliver memorable and high-impact experiences that support brand objectives, engagement and ROI.

Key Responsibilities

Develop detailed event briefs and project plans: define objectives, target audiences, timelines, budgets, staffing and vendor requirements.

Source and secure venues, negotiate with vendors and suppliers (catering, AV, décor, logistics, talent) and manage contracts and service-agreements.

Coordinate end-to-end event logistics: registration, invitations, guest lists, AV equipment, set-up/tear-down, on-site staffing and vendor supervision.

Work with cross-functional teams (marketing, digital, creative, communications) to ensure event messaging, branding, materials and promotion are aligned and executed effectively.

Manage event budgets: track expenditure, process invoices, reconcile costs, monitor spend vs plan and report variances.

Execute on-site event day operations: oversee set-up, manage vendor delivery and staffing, trouble-shoot issues, ensure guest/stakeholder experience is smooth.

Maintain an event calendar, monitor multiple events concurrently and ensure deadlines and deliverables are met.

Capture and analyse event performance: attendance numbers, engagement metrics, feedback, ROI and lessons learned; prepare post-event reports and recommendations for improvement.

Stay current with event industry trends (technology, hybrid formats, experiential activations) and propose innovative ideas and formats to enhance impact.

Build and maintain strong relationships with venues, suppliers, contractors and external partners/vendors; maintain a preferred-vendor list and monitor vendor performance.

Ensure compliance with local regulations, health & safety protocols, contractual commitments and internal policies.

Qualifications & Experience

Bachelors degree in Event Management, Marketing, Hospitality, Business Administration or a related field.

Minimum of 3-5 years of experience in event planning and execution - UAE/GCC experience preferred.

Proven track record managing end-to-end events or activations, with strong attention to detail, logistics and delivery under pressure.

Excellent project-management skills: able to handle multiple events in parallel, meet deadlines, manage budgets and adapt to changing requirements.

Strong vendor-management and negotiation skills.

Excellent communication (verbal and written) and stakeholder-management skills; able to engage with clients, internal teams and external partners.

Proficiency in MS Office (Excel, PowerPoint) and familiarity with event-management and/or registration tools is a plus.

High level of organisational skills, strong multitasking ability and willingness to work evenings or weekends as required by event schedules.

Fluency in English; Arabic language skills would be an advantage.

Key Competencies & Behaviours

Creative and strategic thinker - able to conceptualise engaging event formats and experience-driven ideas.

Results-oriented - focused on delivering measurable outcomes, not just executing logistics.

Team player - able to collaborate across departments and lead small event teams or vendors.

Problem-solver - anticipates issues, adapts quickly and remains calm under pressure.

Service-oriented and professional - committed to delivering high quality event experiences that reflect brand standards.

Flexible and resilient - comfortable working in a fast-paced, dynamic environment with tight timelines.

What We Offer

Competitive salary and benefits.

Opportunity to work on a diverse and exciting portfolio of events, including brand activations, corporate conferences, client-facing experiences and hybrid/virtual formats.

A collaborative, creative and growth-oriented work environment.

Professional development opportunities and exposure to the full event lifecycle in the UAE market.

Apply now!

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