Administrative Assistant- PreK

The posting

The Rodman Early Childhood Center is seeking an exceptional and dynamic candidate to serve as the Administrative Assistant- PreK. The Administrative Assistant-PreK will join a vibrant and supportive team that places a high priority on collaboration, creativity, flexibility, and commitment to the goals of the District and to our students, families and staff.

The Rodman Early Childhood Center is an inclusive community for all students and staff and serve over 100 students in PreK. The Canton Public Schools is elevating the educational experience for our students by cultivating a school culture and climate that promotes academic growth and social emotional learning for every student, and ensures high quality teaching and learning through the purposeful design of rigorous and equitable student experiences.

We are eager to find the next member of our team who collaborates with other educators to create the conditions necessary so that every child experiences the true joy of learning, the excitement of achievement, areas of passion, and an authentic sense of belonging in their school.

Job Summary

The Administrative Assistant- PreK serves as the primary operational support and welcoming presence for the school district's early childhood program. This individual manages daily office operations, coordinates preschool enrollment and tuition and maintains specialized student records in compliance with district policy and/or DESE. Acting as a central hub of communication, this position bridges the gap between families of young children, classroom staff, and district administrators.

Job Responsibilities

1. Provide strong administrative support for the efficient operation of the Rodman Preschool
2. Serve as a warm, welcoming, and supportive first point of contact for young children, families, staff, and visitors
3. Establish and maintain effective and positive relationships with students, families, staff members, and the general public
4. Serve as an office receptionist; screening calls, warmly greeting and directing visitors, and referring inquiries as appropriate and provide general clerical work (filing, phone calls, etc)
5. Supports the Early Childhood Director with scheduling, calendar management and meeting correspondence
6. Monitor building access at the main preschool entrance to ensure strict compliance with school security protocols
7. Order, inventory, and distribute age-appropriate classroom materials and specialized early childhood office supplies
8. Manage purchase requisitions, track budget lines, and process invoices for preschool grants or district funding
9. Maintain up-to-date physical and digital student records; including student demographics using the district student information system (e.g., PowerSchool)
10. Coordinate daily student attendance and lunch counts using the student information system
11. Manage student records requests for early intervention transitions, out-of-district placements, or kindergarten registration
12. Assist with the preschool lottery and registration process under district policies as directed by the Early Childhood Coordinator
13. Compile documentation required for the state's Student Information Management System (SIMS) reporting as directed by the state reporting coordinator
14. Process invoices, tuition payments, track revolving preschool account receivables, and reconcile payments using MySchoolBucks
15. Support the planning and logistics for preschool-specific events
16. Complete the student scheduling input into the Student Information Systems at the start of each school year and as students enter throughout the school year
17. Review completion and distribution of report cards
18. Manage consent forms for onboarding of new students
19. Perform other duties as assigned by the Early Childhood Director

Qualifications:

1. High School Diploma; Associates or Bachelors degree preferred
2. Minimum of 2–3 years of clerical, secretarial, or administrative experience, ideally within a public school system or an early childhood education center
3. Demonstrated ability to communicate with compassion, warmth, and professionalism across diverse populations, including young children and their families
4. Demonstrated aptitude or competence for assigned responsibilities
5. Outstanding written and verbal communication skills
6. Exceptional interpersonal skills, organizational abilities and precise attention to detail
7. Proficiency in office suites (Microsoft Office, Google Workspace) and a demonstrated ability to learn school management software
8. Ability to handle sensitive student information with the utmost confidentiality
9. Employment-based on successful completion of CORI and fingerprinting background
10. Such alternatives to the above qualifications as the school department may find appropriate and acceptable

Union Affiliation: This position is included in the AFSCME Administrative Assistants Union linked here

Work Year: 190 days

Compensation: Starting hourly rate per the AFSCME Administrative Contract for SY 26-27 school year is $28.32-$33.72 per hour. Full benefit package.

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; will be required to walk, must be able to handle, or feel objects; and reach with hands and arms. Ability to work in a busy school environment that may involve prolonged periods of sitting or standing. The employee must occasionally lift and/or move objects weighing up to 30 pounds. Vision and hearing at or correctable to normal ranges.

Canton Public Schools do not discriminate on the basis of race, color, religion, national origin, gender identity, sex, sexual orientation, age, homelessness or disability