The posting
Capital Human Resource Management Pte. Ltd is seeking an experienced Facility Manager to join our team on a full-time basis in the East Region. This is a strategic position that plays a crucial role in ensuring the smooth operation, maintenance and management of our facilities. As Facility Manager, you will be responsible for overseeing all aspects of facility operations, from maintenance coordination and space management to vendor relationships and compliance. This role is essential to maintaining a safe, efficient and productive environment for all occupants and stakeholders.
Key responsibilities
Facility Operations & Maintenance
- Manage day-to-day facility operations and maintenance across assigned warehouse and office facilities.
- Oversee building and M&E systems including ACMV/HVAC, electrical, lighting, lifts, dock equipment, plumbing, fire protection systems and BMS.
- Plan and coordinate preventive and corrective maintenance to maintain equipment reliability and minimise operational downtime.
- Conduct periodic facility inspections to identify defects, safety concerns and potential operational risks, and ensure timely rectification.
- Support emergency breakdowns and critical facility issues when required.
Fire Safety, Compliance & Risk Management
- Maintain good working knowledge of fire safety requirements and applicable regulatory requirements for warehouse and industrial facilities.
- Conduct periodic checks and coordinate servicing of fire protection and life-safety systems.
- Support Fire Certificate requirements, fire drills, inspections and fire-safety compliance activities.
- Coordinate statutory inspections, servicing, licence/permit renewals and authority requirements where applicable.
- Manage and ensure compliance with applicable FM insurance standards and risk-control requirements.
- Coordinate insurance/risk inspections and follow up on recommendations and corrective actions.
Vendor & Contractor Management
- Manage contractors and service providers, including preparation of Scope of Work (SOW), quotation review, work coordination and performance monitoring.
- Evaluate technical and commercial proposals and provide recommendations for management approval.
- Ensure contractors comply with site safety, Permit-to-Work (PTW/ePTW) and operational requirements.
- Monitor contractor performance, service quality and completion of corrective actions.
Projects & Financial Management
- Participate in and manage facility-related projects including A&A works, renovation, reinstatement, equipment replacement and facility improvement works.
- Coordinate project requirements with internal stakeholders, consultants, landlords, contractors and vendors.
- Monitor project scope, schedule, cost, safety and quality through completion and handover.
- Manage facility-related CAPEX and OPEX, including budgeting, forecasting, expenditure tracking and cost-control initiatives.
Landlord & Stakeholder Management
- Coordinate with landlords and property representatives on building maintenance, defects, repair responsibilities, improvement works and lease-related facility matters.
- Work closely with Operations, Procurement, Safety, Security, IT and other stakeholders to support operational requirements and minimise disruption.
- Provide management updates on major facility issues, projects, risks and outstanding matters.
Sustainability, Energy & Water Management
- Support and drive green initiatives, energy efficiency and sustainability improvements across facilities.
- Monitor electricity, water and utility consumption and identify opportunities for conservation and cost savings.
- Maintain working knowledge of energy and water management principles and support implementation of efficiency initiatives.
- Support ESG reporting by providing and maintaining relevant facility and utility consumption data.
- Support applicable BCA Green Mark and other environmental or sustainability initiatives.
Documentation & Administration
- Maintain facility records including maintenance reports, contracts, quotations, inspection records, drawings and asset information.
- Ensure facility activities and documentation comply with company policies, statutory requirements and internal standards.
What we're looking for
- Experience in facilities management within warehouse, logistics, industrial or commercial environments.
- Good working knowledge of building and M&E systems.
- Understanding of fire safety, workplace safety and statutory compliance requirements.
- Knowledge of energy and water management and sustainability initiatives.
- Strong vendor, contractor and stakeholder management skills.
- Able to manage facility projects, budgets and multiple priorities independently.
- Good problem-solving, communication and coordination skills.
We regret that only shortlisted candidates will be notified. Your profile will be kept in our database for future career opportunities.
We wish you all the best in your job search.
Hou Shenglong Kyan Registration No.: R1435754 EA License No.: 19C9570
