Skip to content
CV Rocket
Get started
How it worksThe enginePricingBlogContactSign in

Open nowPosted 8 hours ago

Workplace Experience Coordinator

capital51 open roles

Where
Warsaw, Mazowieckie, Poland
Work mode
On site
Get the CV for this job

From $25 per CV, paid once. No subscription.

Your applicationOpen nowWorkplace Experience Coordinatorcapital · Warsaw, Mazowieckie, Poland

  1. YouYes, apply to this one.

  2. CV RocketCV written for this posting.

  3. 25 readersRecruiter, hiring manager, skeptic. Round after round.

  4. CV RocketApplied on capital's own form.

The reply lands in your private mailbox

3×more interviews than doing it yourself with ChatGPT.

The clock on this job

Early applications get read.

7.7% of postings close within 7 days. Measured by our own scanner across the market.

Share of postings closed within
  1. 1.4%1 day
  2. 3.5%3 days
  3. 7.7%7 days
  4. 13.4%14 days
  5. 34.5%30 days
This job: posted 8 hours ago

The posting

Your mission: make everyday life better for Capital.com's Warsaw employees. You're the single point of contact for everyone in the office on anything workplace related, if something's wrong with the space, or something could simply be better, you're who people come to, and you're the one who makes it happen. You keep the office running without friction day to day, and you never settle for "good enough," you're always looking for the next small thing that makes coming into the office better. You address pain points around administrative overhead, employee onboarding, and facility management, so our teams can focus on driving Capital.com's growth in the region.

What You Will Do:

  • Employee Happiness: Make sure the everyday things people rely on just work, good coffee, a well stocked kitchen, a clean and comfortable space, and don't stop there. Notice what would make the office better before anyone complains, try it, and make it stick.
  • Single Point of Contact: Be the person every employee in the Warsaw office knows to go to for anything workplace related, questions, requests, problems, ideas. Own the follow through until it's resolved.
  • Day to Day Office Functioning: Keep the office stocked and ready every morning, supplies ordered ahead of time, meeting rooms set up with IT, small issues fixed before anyone has to ask.
  • Budget & Vendor Management: Own the budget for office supplies, groceries, and workplace services, and track spend against it. Be the primary liaison for cleaners, tech support, building management, and merchandise providers, verify invoices, evaluate vendor performance, and manage landlord and sublease relations.
  • Celebrations & Events: Organize celebrations and moments that matter, birthdays, team wins, seasonal and company milestones, alongside quarterly Town Halls and monthly social events run with the social committee. First point of contact for larger offsite meetings.
  • Travel Management: Coordinate end-to-end business travel for employees, including flights, accommodation, ground transportation. Ensure all arrangements comply with the company’s travel policy and budget, resolve any travel-related issues, and work with travel providers to deliver a smooth experience
  • Workplace Experience Feedback Loop: Proactively gather feedback from new starters, leavers, and everyday office users, and use it to keep improving onboarding, office setup, events, and daily experience over time.
  • Employee Lifecycle Management: Coordinate end to end onboarding (compliance checks, inductions, IT/equipment setup) and offboarding (resignation acknowledgments, equipment return, access revocation).
  • Health & Safety: Work with the OHS consultant to enforce workplace health and safety policy, manage emergency drills and training, and hold a First Aid certification.

What We're Looking For:

  • 2+ years in office management, workplace experience, or facilities coordination, ideally in a fast-paced, scale-up or international environment
  • Proven ownership of a budget, comfortable tracking spend and verifying invoices
  • Hands-on vendor management experience: sourcing, negotiating, and evaluating cleaners, landlords, tech support, and suppliers
  • Experience coordinating employee lifecycle processes (onboarding/offboarding) in partnership with People/HR and IT
  • A proactive, "notice it before it breaks" mindset, comfortable identifying issues and fixing them without being asked
  • Strong organizational skills and the ability to juggle multiple requests and priorities on any given day
  • Excellent interpersonal skills; you're approachable, calm under pressure, and enjoy being the go-to person in the office
  • Fluent English, spoken and written
  • Valid First Aid certification (or willingness to obtain one shortly after joining)
  • Based in or able to work full time onsite in Warsaw

What you will get in return:

From $25, paid onceGet the CV for this job

What happens when you press

One press. We do the rest.

  1. A CV for this posting

    Written against capital's own wording, from every piece of relevant proof in your profile.

  2. 25 readers review it

    Recruiter, hiring manager, skeptic and more read every draft, round after round. You get the best round.

    The review screen in CV Rocket: how each CV was read, round by round.

  3. We apply on capital's form

    Our application engine gets through the hardest forms there are. Where a question needs you, AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

    An application in CV Rocket: every answer filled in on the employer's form.

  4. Every reply, sorted

    capital's answer lands in your private mailbox, and we classify it on arrival: interview, question, rejection.

    The CV Rocket inbox: each employer reply classified as an interview, an action or a rejection.

  5. Reply with AI

    AI helps you write the email, checks it and sends it. We show you whether the recruiter read it.

  6. The interview in your calendar

    Full integration with your calendar. The invitation goes straight in.

    An interview invitation in the CV Rocket inbox, added to the candidate's calendar.
Get the CV for this job

From $25 per CV, paid once. No subscription.

Why it works

3×

more interviews than doing it yourself with ChatGPT.

ChatGPT writes a CV and never learns what happened to it. We see every reply. For each CV we know:

  • How it was written, and how the review scored it
  • When we applied, and how long after the posting went up
  • Which posting, which company, which city
  • Who got the interview, and who heard nothing

That is how we know which CVs get called.

Get the CV for this job

From $25 per CV, paid once. No subscription.

The numbers game

More applications. More interviews.

Every application goes out with its own CV, written for that posting and paid once. Send enough of them and the law of large numbers finds you the job.

Get the CV for this job
By hand5–10
With CV Rocket100
applications a day

Nearby

Live postings like this one

Same employer first, then the same role elsewhere.

Before you press

Straight answers

Get the CV for this job

From $25 per CV, paid once. No subscription.

What if my background isn't good enough?

We make the most of the background you have. The CV uses every piece of relevant proof your profile holds, and one of the 25 readers reads your whole profile and flags what the CV left out.

Do you really apply for me?

Yes, on the employer's own form, the hardest ones included. Where a question needs you, you answer it right there and AI suggests the best answer. Don't want us applying from our IP addresses? Use our Chrome extension: we apply straight from your own browser.

Is it a subscription?

No. You pay once per CV, from $25. Every application goes out with its own CV, written for that posting.

One job. One CV.
Paid once.

Pick the posting you want. We write for it, apply for you and catch the reply.

Get the CV for this job

From $25 per CV, paid once. No subscription.